Office Support Assistant
McInnes Cooper
Fredericton, NB
The Opportunity
Fredericton, NB
Administrative
Entry Level
Full-time - Permanent
Are you an Administrative Professional looking for a new and exciting challenge? Have you ever considered a transition into a law firm?

McInnes Cooper is seeking a motivated and proactive Office Support Assistant to join our Legal Support Services team in our Fredericton office for a full time permanent position. This position will provide general administration support to our Legal Support Services team ensuring the overall operational needs of the office are met.

Share
What you'll do
Responsibilities

As an Office Support Assistant, you will be responsible for:
Legal Services Support

Document preparation duties including preparation of letters/transcribing documents, scan, print, and making copies;
File management of documents both in paper and electronic formats;
Arrange deliveries and couriers, including hand deliveries when necessary;
Assist with the management of files including opening and closing files;
Enter time entries for lawyers in the firm's finance software;
Prepare client invoices and expense claims;
Schedule and coordinate meetings; and,
Provide back-up coverage to Legal Assistant(s) during vacation or absences.
Office Support

Assist with meeting room preparation and audio visual equipment setup;
Covering reception, which includes greeting clients, answering the phone and redirecting calls, managing boardroom bookings and requirements;
Maintain the organization and stock of office supplies;
Oversee file management & estate planning document storage;
Regular lifting of weights up to 20lbs;
Role includes long periods of standing and sitting;
Assist with special projects, as required; and,
Perform other related duties as required.
What you'll need
Qualifications
The successful candidate will possess the following skill set: ·

Office/Legal Administration Diploma or related education or transferable administrative experience;
Exceptional time management; excel in a demanding, high-pace environment, highly detail-oriented, and be flexible to changing priorities;
Exceptional technology skills, with proficiency in all aspects of Microsoft Office;
Exceptional communication skills, a special focus on client service and the highest degree of professionalism;
Working in a team environment, the successful candidate will be strong team player and have high personal integrity; and,
Strong interpersonal skills and independent judgment.
We're looking for
Core Skills
Attention to Detail and Accuracy Collaboration Excellent communication and interpersonal skills Excellent organization skills File Management Flexible to Change Outstanding time management skills Exceptional Client Service Proficient in all aspects of Microsoft Office
A little bit about us
McInnes Cooper
About MC

McInnes Cooper is among the 25 largest business law firms in Canada. We serve clients across North America and abroad from six offices in Halifax, St. John's, Fredericton, Moncton, Saint John, and Charlottetown. With nearly 200 lawyers and over 230 professional resources, we are positioned to offer clients a range of legal and business services. We provide services to industry-leading clients in every major sector and with experience in all jurisdictions.

Our People

At McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture. We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences.

Diversity & Inclusion

We recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents.

Collective Social Responsibility

We are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility. Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness. As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort.

Pro Bono Legal Services

Through our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest.

Environmental Stewardship

Like any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.

Are you interested?
Work With Us
This role offers an exceptional compensation package including a competitive salary, defined-benefit pension plan and Firm-paid health and dental benefits, Health Spending Account, Wellness Spending Account as well as Vacation, Personal & Sick Days.