Operations and Human Resources Coordinator
Kot Auto Group
Kelowna, BC

Directly reporting to the President, the HR & Operations Coordinator is a strong support partner responsible for employee on-boarding and administration, entry level recruitment, and general employee relations.

The HR & Operations Coordinator will also assists in the development and implementation of Company-wide HR & Special Operation initiatives. The HR & Operations Coordinator is a role model for values and behaviors critical to success in the organization.

This role will consist of but not be limited to the following duties:

Executive Assistant Duties:

  • Executive Assistant to the president
  • book travel arrangements and coordinated itineraries
  • schedule meetings within and outside the company for the President
  • assist with company meetings (ie. coordination of information, preparing materials, and room set up)
  • performed any other duties for the President as required

Operation Duties:

  • order all print and marketing material
  • issue alarm codes and keys
  • assist with technical issues with software and equipment
  • manage relationship with existing and new vendors
  • be the lead for various managers and executives within the company
  • pitch in wherever needed
  • assist with planning various events and promotions within the dealership
  • Various monthly data tracking

Human Resources Duties:

  • set up and on-board all new hires
  • create hiring documents
  • complete employee orientation
  • maintain all employee records
  • set up all new hires in various interfaces
  • process Benefit applications
  • maintain & update Employee Handbook
  • track absence and vacation time for staff
  • post job ads, and completed reference checks as required
  • provide support to Executives regarding any staff issues

Experience, Education, Skills & Abilities:

  • Excellent organization skills and strong ability to multi-task
  • Can handle multiple jobs and challenges at any given moment
  • Ability to work independently
  • Works with a positive and great energy on how you approach tasks & duties
  • Strong computer skills including MS Office (Outlook, Excel, Word and PowerPoint)
  • Works with a strong sense of urgency
  • Pays attention to the small details and creativity; willing to pitch in wherever needed
  • ability to adapt within various situations

To apply to this position, please submit your cover letter and resume. We thank everyone who applied, but only those candidates selected for an interview will be contacted. No Phone Calls.

Job Type: Full-time


  • Administrative Support: 1 year (Preferred)
  • Executive Management: 1 year (Preferred)
  • Human Resources: 1 year (Preferred)