Filing and Administrative Clerk
York University
Toronto, ON
The main purpose of this position is to provide support for the Student Counselling and Development (SCD) departmentÂ’s filling system and preparation to transition to a digitized system. The incumbent is responsible for archiving and maintenance of counselling files in accordance to the professional standards body for current use, retention and destruction. The incumbent also provides clerical/administrative/support to the operation which includes transcribing of notes/information, data entry, general filing, photo coping, mail distribution, services requests etcetera. As part of the SCD team, the incumbent will answer basic enquiries about the policies and procedures of the service when performing reception duties.

High school diploma with completion of one year post-secondary education in office administration or general business.

Minimum one year related clerical/administrative support, and filing experience specifically working with hard copy to digitized filing systems. Preference given to those who have previously worked in a related counselling office environment or related public service.

Computer Skills: basic word and spreadsheet skills. Proficiency with email programs and scheduling. Filing skills; both hard copy and electronic. Organizational skills. Interpersonal skills to work with others, handle enquiries, deal with sensitive situations. Good oral communication skills to relay information. Good written skills to transcribe information, minutes and prepare routine correspondence. Transcribing skills from electronic devices to computerized data. Ability to work both independently and cooperatively within a team. Ability to work effectively under pressure during periods of high volume. Proven ability to exercise good judgment and initiative. Demonstrated commitment to the values of Student Success: Collaboration, Care, Accountability, Respect, Innovation, Inclusion and Excellence.

Recruitment Checks:
This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.