Administrative Assistant I - Ehlers Danlos Program
University Health Network
Toronto, ON
Transforming lives and communities through excellence in care, discovery and learning ...

The University Health Network (UHN), consisting of Princess Margaret Cancer Center, Toronto General Hospital, Toronto Western Hospital and Toronto Rehabilitation Institute, is a recognized leader in patient care, research and education.

Toronto General Hospital (TGH) is leading the way in cardiac care, organ transplants and the treatment of complex patient needs. Home to three of UHN's major program groupings Peter Munk Cardiac Centre, Transplant, and Surgery and Critical Care, our highly skilled teams and dedicated volunteers are committed to UHN's vision of achieving global impact.

As a member of the EDS Program team, the Administrative Assistant I will exercise some judgment or decision-making to provide secretarial and clerical services, in support of administrative and/or professional personnel, including: performing word processing/typing services for assigned personnel; providing support with small and/or informal meetings/events; maintaining written and/or electronic calendar/schedules; maintaining and modifying electronic and paper information filing/retrieval systems methods, and/or formats; performing routine budgetary support functions; providing functional supervision to lower classified clerical position(s); ensuring the efficient operation of the Department; performing other related clerical activities; performing cross-functional responsibilities, as assigned; performing other duties consistent with the job classification, as required.

To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; experience in scheduling Patient appointments and overseeing Patient chart management; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.

Completion of a recognized post secondary secretarial arts program at the certificate level or equivalent
Two (2) years related secretarial experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience required; experience in a Microsoft Office environment
Excellent organizational and time management skills
Excellent interpersonal and customer service skills
Excellent verbal and written communication skills
Ability to work well under pressure, multitask and use good judgment in assessing difficult situations
Ability to maintain confidentiality
Experience working in a Health Care environment, an asset
Ability to produce high quality work in accordance with Hospital standards
Ability to work well under pressure
Ability to use good judgment in assessing difficult situations
Strong knowledge of general office practices, procedures and standards
Knowledge of medical terminology an asset