About Small Housing
Small Housing is a non-profit organization working to expand the supply of small-scale, gentle-density housing across British Columbia. We work with homeowners, builders, local governments, and industry to remove the practical barriers that keep good housing from getting built — through research, training, policy support, and direct technical assistance.
About the role
The Project Manager holds day-to-day delivery accountability for critical project delivery. This is the role that turns complex programmes into work that lands on schedule, on budget, and documented.
You will own the integrated workplan, the budget and claims cycle, the procurement pipeline, and the risk register. You will manage a roster of contractors and consultants, supervise the Project Coordinator, and work alongside the Planning & Research Lead and the Industry Advisor to keep project organized and interdependencies visible.
This is a demanding role on a fixed timeline. The project carries a substantial delivery schedule, active procurement, real compliance obligations across several contribution agreements, and a growing team. We are looking for someone who has managed something of this shape before and knows where these projects can go wrong.
Key responsibilities
Delivery and workplan management
- Own the integrated workplan across all four project phases and the enabling project management stream, including critical path, dependencies, and resource sequencing.
- Manage delivery against milestone and deliverable schedules, and drive corrective action where slippage emerges.
- Chair the internal delivery cadence and hold contractors, staff, and partners to committed dates.
- Maintain the change control process — assess scope, schedule, and budget impacts and prepare recommendations for the Project Lead.
Budget, claims, and financial management
- Manage the approved project budget on a day-to-day basis, including forecasting, burn rate monitoring, and variance analysis across all funding sources.
- Prepare claims and financial reports for contribution agreements, ensuring costs are correctly coded, eligible, and fully supported.
- Track leveraged and in-kind contributions. Maintain the documentation required to substantiate them.
- Identify budget line pressures and reallocation requirements early and prepare amendment requests for submission to funders.
Procurement and contract management
- Run competitive procurement processes end to end: scope development, RFP drafting, evaluation administration, and award recommendation.
- Maintain procurement files to audit standard, including conflict-of-interest declarations, evaluation records, and award rationale.
- Manage contracts through their life cycle — deliverable acceptance, milestone payments, performance issues, and close-out.
Risk and compliance
- Own and actively maintain the project risk register, with named owners, mitigations, and escalation triggers.
- Ensure compliance with the terms of all contribution agreements, including reporting obligations, eligibility conditions, and acknowledgement requirements.
- Prepare the project for funder monitoring visits, audits, and evaluation activity.
Team and contractor leadership
- Supervise the Project Coordinator, including work planning, review, and professional development.
- Manage the contractor and consultant roster: scoping assignments, reviewing deliverables, and holding quality standards.
- Coordinate across the Planning & Research Lead, Industry Advisor, and communications functions to keep workstreams aligned.
Reporting and governance
- Produce interim and final narrative and performance reports for the Project Lead’s review and submission to funders.
- Maintain the monitoring and evaluation framework and ensure performance indicator data is collected consistently and defensibly.
- Provide analysis and materials for the project Advisory Committee and for board-level reporting.
What you bring
Required
- Five or more years of project management experience, including full delivery accountability for at least one multi-year, multi-stakeholder project.
- Demonstrated experience managing government-funded projects, including budget administration, claims preparation, and compliance with contribution agreement or grant terms.
- Experience managing budgets of $1M or more across multiple funding sources.
- Demonstrated experience running competitive procurement and managing external contractors against deliverables.
- Strong risk management practice.
- Excellent written communication; you can produce a funder-ready report, a defensible award recommendation, and a workplan people can follow.
- Proven ability to work independently and lead delivery in a fully remote, small-team environment.
- Resident of British Columbia and legally entitled to work in Canada.
Strong assets
- Direct experience with government contribution agreements.
- Working knowledge of housing, residential construction, prefabrication and modular manufacturing, or economic development.
- Experience managing projects with an international engagement or trade component.
- Experience supervising staff and building delivery capacity in a growing team.
- Project management certification (PMP, PRINCE2, or equivalent).
- Valid BC driver’s licence and willingness to travel within the province.
Working arrangement
This is a term position, dependent on project funding, ending March 31, 2028. This is a fully remote position. You must reside in British Columbia for the duration of the term.
We work remotely by default, with regular video check-ins and a shared project workspace.
The role involves regular travel within British Columbia to industry events, training sessions, site visits, and partner meetings, along with periodic in-person team days.
Equity, diversity and inclusion
Small Housing BC is committed to building a team that reflects the communities we serve. We welcome applications from Indigenous peoples, racialized people, people with disabilities, people of all gender identities and sexual orientations, and others who may contribute to the diversity of our organization.
If you require accommodation at any stage of the hiring process, please let us know at [email protected] and we will work with you to meet your needs.
We recognize that strong candidates may not meet every qualification listed. If this role interests you and you believe you could do it well, we encourage you to apply.
How to apply
Please submit a resume and a brief cover letter describing your relevant experience to [email protected] with the subject line “Project Manager”. Only applications submitted via email to [email protected] will be reviewed.
Applications will be reviewed on a rolling basis. We thank all applicants for their interest; only those selected for an interview will be contacted.
Pay: $90,000.00-$110,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Work from home
Work Location: Remote
