Administrative assistant
CIMA Plus
Laval-des-Rapides, QC
Mission

Are you at the forefront when it comes to meeting team objectives?
Have you mastered the art of planning your work carefully, setting appropriate priorities and following up at the right time?

In providing support for our team of professionals working in the infrastructure sector, the selected candidate will be expected to edit and deliver high-quality written materials and all administrative documents related to projects within the deadlines established by the team.

Responsibilities

Draft and edit the minutes of meetings
Assist project managers in the drafting, revision and layout of various documents (proposals, reports, specifications, letters, etc.)
Prepare progress estimates
Ensure that the layout of various documents follows the standards set by the company
Follow up on files and on the documents to be provided to clients (accuracy, compliance, signatures, printing, etc.) in compliance with the company’s policies, procedures and instructions and the specific requirements of the client, as applicable
Edit and revise documents for correct usage and spelling
Draft and send correspondence
File documents and materials
Compile information related to individuals assigned to projects and keep it updated
Open new projects and enter them into the computer system
Keep the list of active files updated
Carry out other related tasks

Profile

SSVD in Secretarial Studies/Office Automation or other relevant training
Minimum of 3 years of experience in a similar role
Perfect mastery of oral and written French, and ability to prepare summaries and write
Ability to write clear, precise and complete texts confidently, quickly and efficiently
Advanced knowledge of the MS Office suite
Ability to manage multiple tasks within a constantly changing environment while remaining focused on quality and being attentive to detail in performing the work
Professionalism and confidentiality
Sense of responsibility, organizational skills and initiative
Precision in carrying out tasks
Excellent potential for learning; motivated to learn
Ability to work as part of a team within a dynamic environment
Good stress management
Experience in the engineering field is an asset

Benefits

Flexible schedules
Simplified Employee Pension Plan
Comprehensive Benefit Plan
Sick leave and personal leave
Possibility of investing in a company profit-sharing plan
Adapted computer tools
Wellness program
Social and environmental initiatives
Continuous training program
Career planning

Why join CIMA+?

The key to our delivery of quality services is being able to attract and maintain satisfied and engaged people. At CIMA+, employees are given the flexibility required to ensure a balanced life and fulfilling work experience in a motivating work environment. Our staff enjoy the diversity of projects and the extensive autonomy given to interact directly with clients. Such a proximity is possible because of our flat corporate structure, and it translates into relationships of trust, and effective communications between team members and clients.

At CIMA+ we are committed to creating opportunities for all our employees so that they may develop, progress, and contribute to the business regardless of differences. We fully respect the principles of employment equity and encourage women, visible minorities, indigenous people, and persons with disabilities to apply. Accommodations are available upon request to facilitate participation in the recruitment process.