Recruitment + Admissions Officer
Alberta University of the Arts
Calgary, AB
Do you believe in the power of ideas, possibility, and in building community? The Alberta University of the Arts (AUArts) is looking for a professional, motivating, and engaging Recruitment + Admissions Officer who is excited to contribute to a highly creative Student Recruitment team.

Recruitment + Admissions Officers engage the community and recruit art + design students domestically and internationally. They are brand ambassadors of AUArts’ undergraduate degrees, graduate degree and continuing education programs.

This is a full time positions starting July 2019.

Why AUArts?

A leading centre of education and research since 1926, AUArts energizes art and design in Canada and internationally. We engage the world, create possibilities, and connect with brilliant minds in all corners of the globe.

Above all, we are passionate about creativity and innovation through Art, Craft and Design, and the people who create it.

Calgary is our home base – a vibrant, cosmopolitan urban centre, a safe and friendly atmosphere, and outstanding potential for adventure in nearby mountain parks.

We hope you will join us at AUArts (where creativity matters).

About Student + Enrollment Services at AUArts

The Student + Enrollment Services department AUArts is comprised of a small group of talented and committed individuals dedicated to enhancing student success and providing individualized support for AUArts students.

Student + Enrollment Services provides assistance to students as they progress their academic career at AUArts. We offer programs and services to enrich campus life, enhance the student experience, and engage students in the campus community.

The Opportunity

(Competition # 1819-JN-AP-38)

Under the direction of the AVP Student Affairs, the Recruitment + Admissions Officer (RAO) is a member of the student admissions team, which facilitates the recruitment and marketing programs and processes for prospective students; inclusive of travel, communications, marketing, event planning, and receipt and review of portfolios; which includes the coordination and administration of the portfolio review process. In addition to the recruitment and retention of students, the RAO is also responsible for admission processing and related records activities.

Primary duties/responsibilities include:
  • Participate in the development, planning, and preparation of recruitment and liaison strategies. Contribute to and follow the approved recruitment strategies that align with AUArts’ strategic plan.
  • Coordinate, administer and conduct recruitment activities and initiatives; inclusive of the design, development, scheduling and delivery of seminars and presentations for secondary and post-secondary institutions; and other organizations and groups. Implement targeted recruitment strategies within schools and professional networks locally, provincially, nationally and internationally.
  • Assist in the coordination of New Student Orientation. Coordinate all prospective-student on- and off-campus events, including Open House, University Preview, and Portfolio Review Days.
  • Provide data and reports to the AVP Student Affairs pertaining to prospective students, communications and yield.
  • Coordinates and assists with the application for admission processes, including receipt, review and acknowledgement of applications; coordination and administration of the portfolio review process; correspondence with applicants on status and outstanding documents; maintenance of an admissions wait list; and completion of the transfer credit evaluation process.
  • Reviews transcripts and other admission documents submitted by applicants and determines their admissibility based on the AUArts admission requirements and policies.
  • Effectively use marketing materials and social media to generate awareness, produce leads, promote events, and ensure access to timely and relevant information to prospective students. Work to make suggestions on improvements to the recruitment process and identify new opportunities and markets. Develop and maintain strong networks with key AUArts stakeholders such as High School Art Teachers, Board Specialists and Guidance Counselors.
  • Track applications and enrollment projections, as well as assist with the coordination and administration of the portfolio review process and correspondence with the admissions wait list.
  • Advises and provides referrals to prospective students regarding portfolio guidelines, admissions requirements & processes
  • Acts as a front line representative of the Student Affairs / Admissions Office to respond to inquiries about programs and course regulations to students, prospective students, faculty and staff. Refers to internal resources as required.
  • Conduct campus tours and coordinate special tours for specific or large groups and other on-site information sessions such as counsellor updates, teacher receptions and other on-site events to support student recruitment.
  • Maintain in-depth knowledge of AUArts’ business objectives, programming, and priorities.
  • Observes AUArts’ safety policies and performs work in a manner consistent with the health and safety of all.
  • Abides by the University policies, procedures and guidelines.
  • Performs other related duties as required.
The Recruitment and Admissions Officer must have:
  • Excellent organizational and time management skills, ability to work independently, and provide information accurately and quickly upon request.
  • Excellent interpersonal skills, relation-building, and communication skills to interact effectively with students, staff, faculty, and external contacts.
  • Strong Public speaking skills with the ability to make effective recruitment presentations to large groups of potential students and their parents.
  • Ability to work effectively in collaboration and in cooperation with colleagues in a team environment.
  • Ability to timely address queries from students and the general public
  • Outstanding customer service skills
  • A service oriented outlook and approach to the work. Outgoing personality who thrives on working with the public.
  • Ability to perform under pressure and meet tight deadlines
Qualifications

  • Baccalaureate Degree preferably in Fine Art/Design. Master’s Degree in Fine Arts (MFA) is considered a strong asset.
  • Minimum of two (2) years’ experience in a related field within a post-secondary environment (preferred), and/or minimum of three (3) years’ experience in a customer service roll and/or administrative office providing prompt reply and outstanding interaction with clients/customers, (2) years’ experience in the field of student recruitment, public relations or marketing with specific experience in public presentation and group leadership.
  • Possession of a valid driver’s license and passport.
  • Must be able to travel extensively and work flexible hours.
  • Strong working knowledge of general office systems including advance level skills in Microsoft office suite.
Additional Notes/Working Conditions:
  • In executing recruitment duties, specific work sites will include school classrooms/auditoriums, community centres and trade fair exhibition halls at various locations in North America. Extensive highway driving and air travel will be required. Duties are regularly undertaken independently, without direct supervision at recruitment sites.
  • General office environment having frequent contact with students, faculty, staff and the general public with frequent interruptions.
  • Other duties are undertaken in a general office environment as well as a variety of unpredictable locations and times (frequently requiring evening and weekend shifts).
  • Hours of work may be scheduled to include occasional evenings during peak periods of operation.
As a member of the AUPE bargaining unit (Local 071/006), this regular full-time position falls under a classification 6 (six). The starting annual salary is $55,354 – $59,313 dependent upon skills, education and experience.

How to Apply

> >Please submit applications via our careers page. The application must include a cover letter and a current CV.

Applications must be submitted in a single PDF document.

Once you have created an account, choose the “Upload Resume” option. You will only be able to upload one file, so make sure all required material is combined into a single PDF document. Incomplete submissions may not be considered. Once you have submitted your application, you will not be able to make changes or add additional documents. Please visit AUArts ‘How to Apply’ page to ensure your application is complete prior to submission.

Review of applications will begin on June 19, 2019 and will continue until the position is filled or the search is closed.

Further information about AUArts is available on our website at www.auarts.ca.

AUArts is an equal opportunity employer and is strongly committed to fostering diversity within our community. We welcome those who would contribute to the further diversity of the institution. We encourage expressions of interest from all qualified applicants for consideration for this or other suitable vacancies although applications from Canadian citizens and permanent residents will be given priority.

The collection of personal information is for the purpose of determining eligibility and suitability for employment as authorized by the Freedom of Information and Protection of Privacy (FOIP) Act, section 33(c). If you have any questions about the collection of your information, please contact our FOIP Coordinator at foip@auarts.ca.

While we thank all candidates for their interest, only applicants selected for an interview will be contacted