Description
The Department of Alumni Affairs in the Cumming School of Medicine is currently seeking a Full-time Regular Associate Director, Alumni Engagement.
Reporting jointly to the Senior Associate Dean, Faculty Affairs, Cumming School of Medicine (CSM) and to the Executive Director, Alumni Engagement, UCalgary, the Associate Director is responsible and accountable for the development and delivery of strategic objectives related to alumni engagement within the CSM.
Summary of Key Responsibilities (job functions include but are not limited to):
Strategic
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Set and achieve broad strategic alumni communications, prospective alumni interactions and special events objectives, in support of the Alumni Engagement program
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Assist with the creation and execution of an approved CSM Alumni Engagement integrated plan
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Recommend improvements/additions/deletions to events and alumni communications on an ongoing basis
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Participate as a member of the UCalgary Alumni Leadership Team
Leadership
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Supervise staff and volunteers in the coordination and execution of current alumni activities
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Manage reunion volunteer involvement. Assist with reunion planning
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Function as a knowledge leader for the UCalgary Alumni Engagement staff and mentor and teach others
Partnerships
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Develop and maintain productive relationships with other leaders and members of the university, with alumni, and the external community
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Develop strong relationships with the CSM Fund Development and Communications portfolios
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Connect/communicate with UCalgary Alumni Engagement and Development Office, to inform/update/involve partners
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Develop relationships with other University Alumni Offices across the country and benefit from their experiences
Operational
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Create and independently manage the budget for Alumni portfolio
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Project manage the annual Alumni of Distinction program
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Manage the development of event and communications evaluation tools to assess the success/potential for improvement of each, as well as their value to the Alumni Engagement program at the CSM
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Provide a central point of contact for all CSM alumni inquiries
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Have primary responsibility for directing the management of CSM alumni-related BBCRM and Tableau activity, including creating mailing lists and custom queries and reports, and updating alumni databases
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Direct and support activities related to the Medicine Alumni Advisory Council
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Manage and maintain the CSM Alumni webpage
Other Accountabilities
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Development as a professional
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Exercise leadership in developing a workplace that adapts to change and that is client oriented. Educate the faculty and support staff of the CSM about Alumni Engagement and its place in the CSM. Observe ethical principles in keeping with the University's mission and values
Ensure all communications reflect the current CSM brand and the policies of the University of Calgary
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Qualifications / Requirements:
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An undergraduate bachelor's degree is required
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Minimum of five years' experience in communications or related field is required
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Minimum of three to five years' experience in alumni engagement is required
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Minimum of three years' experience within the Cumming School of Medicine, or within a medical faculty at another institution, is required
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Experience in a series of positions of increasing scope and responsibility, demonstrating an ability to take on increasingly complex assignments with a significant leadership/management component
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Significant experience in area of event planning and implementation. Strong writing/editing skills are required
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Prior successful management experience is desirable
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Detailed understanding of communications disciplines, including marketing, communications, promotion, special events, print and online publication production and management, and reputation/identity management is required
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An excellent understanding of and experience in communications and stakeholder/community engagement is required
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The individual will be recognized as a superior performer in his or her field with the ability to assume greater responsibility
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Strong fiscal management and budgeting skills are required
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Well-developed project management skills with a strong attention to detail and demonstrated time management skills are required
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The individual will be able to work independently, without close supervision
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Knowledge of university core business systems (Blackbaud CRM, Marketo, Drupal, Submittable, Qualtrics, Tableau, PeopleSoft) is a requirement. (BBCRM training provided)
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Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) is required
Highly developed communication skills, both verbal and written, and respect for confidentiality are required
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Application Deadline: July 28, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is classified in the Professional Career Band, Level 3 of the Management and Professional Staff Career Framework.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
