Organization: Bright Lights For Africa Foundation (BLFA)
Location: Calgary, Alberta
Position Type: Summer Job / Temporary
About Bright Lights For Africa Foundation
Bright Lights For Africa Foundation (BLFA) is a Calgary-based nonprofit organization serving marginalized and underserved communities, including Francophones of African descent, newcomers, women, youth, seniors, and low-income families. Through culturally responsive programs, community partnerships, education, food security initiatives, and family support services, BLFA works to strengthen access, dignity, inclusion, and community wellbeing.
Position Overview
The Bilingual Project Administration Officer will support the coordination, administration, documentation, and implementation of BLFA programs and community initiatives, particularly those serving Francophone individuals and families.
This role focuses on project coordination, bilingual communication, participant follow-up, documentation, reporting, and program support. The position is ideal for someone who is organized, collaborative, bilingual in French and English, detail-oriented, and interested in nonprofit work, community development, and culturally responsive service delivery.
The successful candidate will help ensure smooth program delivery, clear communication, accurate documentation, and effective engagement with participants, partners, volunteers, and internal team members.
Key ResponsibilitiesProject Coordination and Support
- Support the planning and implementation of BLFA programs, workshops, activities, and community initiatives.
- Track project timelines, deliverables, schedules, and follow-up tasks.
- Support internal coordination between program staff, leadership, volunteers, and partners.
- Assist with logistics for workshops, meetings, outreach activities, and community programs.
- Help ensure that program activities are organized, timely, and aligned with BLFA’s goals.
Administrative and Bilingual Support
- Prepare documents, reports, forms, emails, and communications in English and French.
- Translate or adapt basic program materials where needed.
- Maintain organized project files, tracking sheets, and administrative records.
- Support scheduling, meeting preparation, agenda notes, and follow-up documentation.
- Help ensure bilingual communication is clear, respectful, accurate, and accessible.
Stakeholder and Participant Coordination
- Communicate with participants, families, partners, volunteers, and community members in both English and French.
- Support participant registration, confirmation, reminders, attendance, and follow-up.
- Prepare workshop materials, participant resources, forms, and program documents.
- Support outreach and engagement activities, especially with Francophone and newcomer communities.
- Help create a welcoming, respectful, and culturally sensitive experience for participants.
Project Monitoring and Documentation
- Track participation, milestones, activities, outcomes, and program progress.
- Maintain accurate documentation needed for reporting, evaluation, and follow-up.
- Support collection and organization of attendance records, feedback forms, photos, consent forms, and meeting notes.
- Help keep project records complete, confidential, and properly filed.
- Support program teams in identifying missing information or documentation needs.
Reporting and Evaluation
- Assist in preparing reports, summaries, updates, and program documentation.
- Analyze feedback forms and support basic evaluation activities.
- Help summarize participant input, program outcomes, and lessons learned.
- Support program improvement by organizing information clearly and accurately.
- Provide updates to supervisors on progress, challenges, and follow-up needs.
Collaboration and Program Support
- Work closely with program teams, leadership, volunteers, and community partners.
- Support program delivery, outreach, participant care, and communication.
- Assist with general administrative and operational tasks as needed.
- Support team members when priorities change or additional help is required.
- Help maintain a respectful, organized, and community-centered work environment.
Qualifications and Skills
The ideal candidate should demonstrate:
- Strong bilingual communication skills in French and English.
- Strong organizational and coordination skills.
- Good writing, documentation, and reporting skills.
- Attention to detail and ability to follow instructions.
- Ability to manage files, tracking sheets, emails, schedules, and follow-up tasks.
- Cultural sensitivity and respect for diverse communities.
- Interest in nonprofit work, community programs, newcomer support, or Francophone services.
- Ability to communicate professionally with participants, partners, and team members.
- Comfort using Google Docs, Google Sheets, Microsoft Word, Excel, email, and shared folders.
- Ability to work independently and collaboratively.
- Willingness to learn, ask questions, and receive feedback.
- Flexibility to support different tasks in a small nonprofit environment.
Additional Expectations
BLFA is a community-based nonprofit, and team members may sometimes be asked to support shared responsibilities beyond their main role. This may include helping with general office tasks, organizing materials, preparing documents, supporting events, welcoming participants, keeping shared spaces clean, and assisting teammates when needed.
The successful candidate should be flexible, respectful, collaborative, and willing to contribute to a positive team environment.
Pay: $15.00 per hour
Language:
- English (required)
- French (required)
Work Location: In person
