Health Records Clerk
Nova Scotia Health Authority (NSHA)
Truro, NS
Nova Scotia Health Authority is the largest provider of health services in Nova Scotia. We are over 22,000 employees who provide health care and support services in hospitals, health centres and community-based programs throughout Nova Scotia.

Nova Scotia Health Authority provides health services to Nova Scotians and some specialized services to Maritimers and Atlantic Canadians. We operate hospitals, health centres and community-based programs across the province. Our team of health professionals includes employees, doctors, researchers, learners and volunteers that provide the health care or services you may need. This is accomplished across four geographic management zones which are responsible for the operation of acute care health centres and the provision of a variety of inpatient, outpatient services including academic, tertiary, quaternary care and community based programs and services including continuing care, primary health care, public health, and mental health and addictions.


Reporting to the Manager of Health Records, the Health Record Clerk is responsible to provide regular clerical functions within the Health Records department. Responsibilities include answering the telephone and responding to routine requests for information from nursing units, other hospitals and doctor’s offices, scanning, assembly, analysis, filing, retrieval and delivery of reports / charts, as well as other assigned health record duties.


  • Successful completion of academic Grade XII or equivalent
  • Graduate of a Post-secondary Business or Office Administration program or equivalent plus successful completion of a recognized Medical Terminology course is required
  • Demonstrated ability in the use of Electronic Health Information systems is required
  • Experience with MediTech applications (Medical Record, Admissions, EMR modules) is preferred
  • Demonstrated formal training and working experience using Microsoft Office programs (Word, Excel, Outlook and Internet) is required. Working knowledge of Access is an asset
  • Recent experience/knowledge of Terminal Digit Filing System is an asset
  • Previous work attendance may be considered
  • Recent experience in a Health Records setting is preferred
  • An equivalent combination of education and experience may be considered for this position
  • Competencies in other languages an asset, French preferred
  • Successful external applicants are required to provide a criminal record check (including Vulnerable Sector Search) to People Services before starting employment and assume any associated costs as a condition of employment
PLEASE NOTE: Applicants relying on education and experience equivalencies must clearly state such equivalencies in their cover letter, resume, or application. Additionally, candidates will not be considered for an interview if applications are incomplete or are missing information.

Hours of Work

  • Short assignment, full-time position; 70 hours biweekly
  • Beginning Februrary 16, 2019 for approximately 5 months
  • Dates are approximate and subject to change
Salary Information

Health Records Clerk:
$19.5925 - $21.3666 hourly

Thank you for your interest in this position. Only those applicants selected for an interview will be contacted. Typically interviews are held within three to four weeks of the closing date.

Successful external applicants will be required to submit the below documents and assume any associated costs as a condition of employment. Additional documentations such as banking & proof of identity will be included in your offer letter.

Criminal Record Check
Proof of education & training certifications
Proof of any additional required qualification
Valid registration with the relevant licensing body
Submission of immunization record along with health assessment documentation
Proof of SIN number
Hiring Process will depend on timeliness of delivering the above.

This is a Admin Professionals bargaining unit - CUPE position. Preference is given to bargaining unit employees for Unionized positions.

Nova Scotia Health Authority is proud to provide a smoke free and scent free environment.
Only online applications are accepted.

Nova Scotia Health Authority (NSHA) is committed to being a workforce that is free of discrimination, values diversity and is representative, at all job levels, of the people we serve. Our priority groups are: Aboriginal People, African Nova Scotians, Persons with Disabilities and Recent Immigrants. Members of these groups are welcome to apply and self-identify if they wish to be considered under our Employment Equity policy.

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