Who we are:
REACH Child and Youth Development Society is a non-profit organization in Delta, B.C, committed to improving the quality of life for neurodiverse children, youth and young adults. Our organization has been providing services to children and their families since 1959. We provide timely, accessible family and person-centered community-based programs and services for Delta, Surrey, and Langley.
What we offer:
- Strong community presence with an established network of resources, programs and services designed to meet the needs of children and families
- A recognized organization with passionate staff that are committed to making a difference
- Unionized work environment with the Health Sciences Association
- Comprehensive total compensation package including Municipal Pension Plan, Extended Health and Dental coverages, generous vacation and holiday schedule, Wellness initiatives and resources, training opportunities and more.
The Opportunity:
Reach Child and Youth Development Society is searching for a customer-service oriented Administrative Assistant to fill an integral part of our Administrative team.
Working closely with team members, the Administrative Assistant serves as the first point of contact for clients, visitors, and staff, to create a professional and welcoming environment at our reception desk. This role is responsible for front desk operations, coordinating communications, maintaining records, and providing a wide range of administrative support to ensure efficient day-to-day operations. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and welcoming environment.
Key Duties and Responsibilities:
- Provides clerical and administrative support to management and other staff: Arranges meetings, schedules appointments and makes travel arrangements; books rooms for meetings. Prepares agendas and takes minutes at meetings as required.
- Performs word processing, data input and typing support to prepare correspondence, meeting minutes, forms, client information, thank you and appointment letters and internal memos
- Answers phone and in person inquiries and routes to appropriate staff members if required; Replies to general information requests accurately and in a timely manner
- Prepares meeting agendas and supporting material for distribution
- Performs data entry functions such as inputting information into databases and contact lists;
- Maintains and updates filing, inventory, mailing lists, registers and/or other records either manually or using a computer
- Uses desktop software applications to generate spreadsheets, reports and other documents as required; Compiles data and produces reports and statistics as required; undertakes basic analysis and identifies key findings
- Takes inventory, orders and receives materials, supplies, and services; negotiates pricing
- Sorts and distributes incoming mail and processes outgoing mail/deliveries
- Coordinates the maintenance of office equipment
- Maintains a variety of financial records such as petty cash fund, purchase orders and cheque requisitions
- Performs other support duties related to program areas such as providing information to clients or visitors, assisting with intake and client/applicant tracking, checking program requirement documentation for accuracy and completeness
- Other related duties, as required
Qualifications:
- Grade 12, plus related post-secondary courses in office procedures
- One (1) year recent related experience;
- Or an equivalent combination of education, training and experience
Abilities:
- Ability to create a friendly and inviting environment for all staff and visitors
- Ability to work cooperatively as a team member
- Ability to operate telephone, photocopier and other office equipment, as required
- Competent computer skills in MS Word, Outlook and Excel.
- Good organizational, time management and general management skills
- Adhere to Reach’s Code of Ethics and Policy and Procedures
- Ability to obtain and maintain a clear criminal records check
Start Date: As soon as possible. This position will remain open until filled.
Please email your resume to [email protected]
Reach Child and Youth Development Society welcomes and encourages applications from members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression. If you require an accommodation through our hiring process, please include your request in the application email. We honor life experience and cultural backgrounds and take all forms of education into consideration. We thank all applicants for their interest in employment with REACH.
This position requires union membership.
Only those selected for an interview will be contacted.
REACH is committed to protecting the safety and welfare of employees, clients, and the general public, and upholding the reputation and integrity of our society. For this reason, final applicants will be asked to undergo a background check.
Job Type: Part-time
Expected hours: 21 hours per week
Pay: $24.43-$28.04 per hour
Benefits:
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site childcare
- On-site parking
- Paid time off
- Vision care
Work Location: In person
