Finance Assistant - Foundation
Victoria General Hospital
Winnipeg, MB
Requisition ID: 24744

Position Number: 20026465

Posting End Date: June 21, 2019

City: Winnipeg

Site: Victoria General Hospital

Work Location: 1875 Pembina Highway, Winnipeg

Department / Unit: Lifeline Administration

Job Stream: Non-Clinical

Union: Exempt-OT

Anticipated Start Date - End Date: August 1, 2019 - August 31, 2020

Reason for Term: Maternity Leave

FTE: 1.00

Anticipated Shift: Days

Annual Base Hours: 2015

Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.

Position Overview

Reporting to the Director of Finance, the Finance Assistant is responsible for providing assistance to the Director of Finance with all accounting functions, of the Foundation, including Lifeline

The Finance Assistant plays an important role by providing administrative and organizational support to the Director of Finance, and Executive Director of Lifeline functions through the accurate and logistical maintenance and recording of Foundation business.

Responsibilities:
Responsible for the data entry and all processing of accounts payable and accounts receivable for the Foundation and Lifeline. This includes data entry and the preparation of the appropriate payment devices of same. Prepare reconciliation of the accounts payable (cheque processing and direct deposit) and bank reconciliations on a monthly basis.
Performs reconciliation of the monthly donor reports and Lifeline deposits to the bank statements.
Provide assistance to the Finance Manager in the preparation of month end journal entries and data entry and preparation of monthly Financial Statements and the year end audit.
Assist with the handling of day-to-day accounting transactions (i.e. general ledger, accounts receivable and accounts payable).
Prepare monthly expense analysis reports, financial reports for committee and Board meetings, and adhoc reports from both Sedona and Financial Edge.
Review month end reporting and prepare variance analysis, recommend actions to resolve discrepancies.
Provide backup to the main receptionist as part of the administrative team.
Other duties as assigned.
Experience

Two years of experience in an accounting related position, where knowledge of accounting theory has been acquired.
Experience with database fundraising software (Raiser’s Edge), Financial Edge and other software programs is an asset.
Education (Degree/Diploma/Certificate)

Formal Accounting Education is required, either an Accounting Diploma or Graduate with business degree is a requirement.
Current enrollment in the CPA program at level 2 or higher is an asset.
Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

Proficiency in Microsoft Office (Word, Excel, PowerPoint).
Excellent written and verbal communication skills.
Strong attention to detail, accuracy and dependability.
Ability to multi-task and manage the completion of multiple projects, often with shifting priorities, while working under direct supervision or independently.
Collegial, collaborative style.
Ability to handle confidential donor/constituency information with sensitivity and integrity.
Demonstrated ability to be creative, flexible, well organized.
Committed and able to uphold high levels of accountability for self and for others.
Physical Requirements

Not Applicable

This term position may end earlier as outlined in the Employee Handbook.

Salary commensurate with education and qualifications.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.

Interviewed candidates may be called upon to participate in a skills assessment.

Any application received after the closing time will not be included in the competition.