administrative secretary - GTA DOOR SYSTEMS LTDS | Thornhill, ON | Workopolis

Education

High school diploma or GED

Skills

Microsoft Powerpoint
Microsoft Word
Google Docs
Microsoft Excel
Microsoft Access

Language

Arabic
English
Hebrew

Work Term: Permanent
Work Language: English
Hours: 30 hours per week
Education: Secondary (high) school graduation certificate
Experience: 2 years to less than 3 years

Asset languages

Arabic
Hebrew

Tasks

Train other workers
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Train workers in duties and policies
Resolve work related problems
Respond to employee questions and complaints
Requisition or order materials, equipment and supplies
Prepare and submit reports
Plan, develop and implement recruitment strategies
Plan and control budget and expenditures
Oversee the preparation of reports
Oversee development of communication strategies
Oversee the classification and rating of occupations
Negotiate collective agreements on behalf of employers or workers
Manage contracts
Establish work schedules and procedures
Establish and implement policies and procedures
Ensure smooth operation of equipment
Conduct research
Co-ordinate activities with other work units or departments
Assign, co-ordinate and review projects and programs
Arrange for maintenance and repair work
Organize and administer staff consultation and grievance procedures
Perform data entry
Provide customer service
Co-ordinate, assign and review work
Liaise with management, union officials and HR consultants
Work with the marketing department to understand and communicate marketing messages to the field
Plan, organize, direct, control and evaluate daily operations

Supervision

1 to 2 people

Computer and technology knowledge

Google Docs
Microsoft Visio
Database software
MS Access
MS Excel
MS Office
MS PowerPoint
MS Word
Quick Books
Simply Accounting
MS Windows
MS Outlook
MS Project
Social Media

Technical terminology

Business

Area of specialization

Correspondence
Reports and records
Contracts
Statistics
Financial statements
Invoices

Transportation/travel information

Willing to travel
Travel expenses not paid by employer

Work conditions and physical capabilities

Fast-paced environment
Work under pressure
Tight deadlines
Repetitive tasks
Attention to detail
Large caseload
Large workload

Personal suitability

Ability to multitask
Accurate
Client focus
Excellent oral communication
Excellent written communication
Flexibility
Organized
Reliability
Team player
Initiative
Efficient interpersonal skills
Judgement
Time management