Program Assistant
City of Ottawa
Ottawa, ON
Position: Program Assistant

Competition Number: 2019-EX-EN-52661145-01

Competition posting date: 2019.09.19

Competition closing date: 2019.10.03

Ottawa Public Health, Ottawa Public Health Department, Communications & Community Engagement
Branch
1 Full-time Temporary Position (Up to 1 year) - 35 hours/week
Affiliation: CUPE 503 Inside/Outside
Salary: $49,584.08 to $58,012.50 annually (2019 rates of pay)
Location: 100 Constellation, Nepean

Category: Current Opportunities
Employment Group: Health

Job Summary

Responsible for providing administrative support for the Program Manager, Public Health, Working
Supervisor, Team Leaders and assigned programs, including the preparation of documents; initiating
confidential client records; implementing the distribution of health information and medical supplies; providing
administrative support for information management that involves updating and maintaining databases and
generating related reports, and updating and managing an information resources inventory; providing
administrative support to internal and external committees; and performing other program-related duties.

Education & Experience

Requires completion of grade 12 and one (1) year of post secondary training in office administration,
computers or related work.

A minimum of two (2) years related office/administrative experience.

Language, Certificates & Licenses

Day 1 Ready – immediate requirement for language proficiency:
French oral, reading, writing required.
English oral, reading, writing required.
Candidates must meet language requirement for position upon hire.

Knowledge

  • Office and OPH administrative procedures
  • Advanced word processing skills
  • Excel software at the intermediate level
  • PowerPoint and other graphics software as required
  • Database software including, but not limited to, systems such as iPHIS
  • Various features of fax machine and photocopier to level of simple troubleshooting and for the
coaching of others
  • Knowledge of basic medical terminology
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers.
Competencies & Skills

  • Format documents using the concepts taught at Advanced Word level
  • Use Excel to intermediate level
  • Use PowerPoint to prepare presentations
  • Use Access and other database software such as Maximizer, etc.
  • Search and retrieve information from the Internet
  • Generate computerized reports
  • Proofread and edit documents processed
  • Set up and maintain filing systems, both hard copy and electronic forms
  • Use scanner and colour printer and other office equipment effectively and efficiently
If this opportunity matches your interest and profile please apply online by using the "Apply"
button. If this is your first online application please refer to our resources on how to apply for jobs online.

We thank all candidates for their interest, however, only those selected to continue in the selection process
will be contacted.

The City of Ottawa is committed to providing quality services by establishing a qualified workforce that
reflects the diverse population it serves. The City encourages applications from all qualified individuals.

Accessible formats and communication supports are available upon request. Please contact the
HR Service Centre at 613-580-2424, extension 47411.