Job Overview
We are seeking a professional and organized Receptionist/Administrative Assistant to join our team. This role is vital in ensuring smooth office operations, providing exceptional customer service, and supporting administrative functions. The ideal candidate will possess strong computer skills, office experience, and excellent communication abilities. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.
Responsibilities
- Greet people coming into the office, directing them to the appropriate contacts, and provide information as required in person or by phone.
- Maintain front desk, reception area and meeting areas, ensuring all are kept tidy and clean.
- Answer telephone calls, screen and forward calls.
- Photocopy and collate documents for distribution, mailing and filing.
- Enter purchase orders in SYSPRO, ensuring pricing and obtaining approvals and forwarding them to suppliers/vendors.
- Follow up with suppliers/vendors on purchase orders and delivery dates, ensure items that have been ordered are received.
- Assist Finance departments with SYSPRO data entry/posting as required.
- Sort and distribute mail and deliveries.
- Process incoming and outgoing mail, courier services, manual or electronically; following up to ensure receipt.
- Send and receive messages and documents using fax machine or electronic mail.
- Maintain and order office/stationary/kitchen supplies.
- Maintain and order office food services as required for meetings.
- Maintain and keep boardrooms tidy and prepare for meetings as requested.
- Maintain various excel worksheets for data input/information.
- Ensure that the appropriate evacuation procedures are carried out in the event of an emergency.
- Maintain visitor logs and sign-in procedures.
- Performs miscellaneous job-related duties as required.
- Other support/clerical tasks as required by senior management.
Requirements
- High School diploma or equivalency with a minimum of 1-2 years related experience.
- Must have excellent written and oral communication skills.
- Proficiency in Microsoft Office (Word, Excel etc.).
- Adjusts and is flexible to meet changing work needs and demands.
- Knowledge of supplies, equipment, and/or services ordering, and inventory control of these items.
- Strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint.
- Is fiscally responsible and suggests cost-saving measures.
- Able to maintain filing systems and basic databases.
- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills.
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Strong customer service orientation.
- Demonstrates a consistently professional appearance and a courteous, customer-focused attitude.
- Strong organizational and multi-tasking skills.
This recruitment process does not use artificial intelligence to screen or assess candidates
Pay: Up to $50,000.00 per year
Benefits:
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
Work Location: In person
