Date Posted: 09/13/2021
Req ID: 15225
Faculty/Division: Faculty of Kinesiology & Physl Ed.
Department: Faculty of Kinesiology & Physl Ed
Campus: St. George (Downtown Toronto)
The University of Toronto’s Faculty of Kinesiology and Physical Education is globally recognized for developing and advancing knowledge about the interactions of physical activity and health through outstanding undergraduate and graduate education programs, cutting-edge research and the delivery of sport, recreation and high performance athletic opportunities for students, staff, faculty and community members across the three campuses. In achieving this vision, the Faculty is guided by values of integrity, respect, equity and diversity. kpe.utoronto.ca
The incumbent provides a wide range of administrative services including: pool scheduling; answering a wide variety of inquiries from faculty, students, University personnel, community partners and rental groups and the general public regarding the booking of facility space; preparation of correspondence, memos, minutes, reports, mailing lists, invoices for rental clients, debit memos for internal clients; maintaining a large and complex filing system; maintaining administrative databases, input and maintenance of detailed information in FUSION electronic registration system; preparation of information for publications, collection and preparation of information for staff manuals; and ordering and maintaining office supply inventory.
Your responsibilities will include:
Acting as the first point of contact for event-related enquiries.
Building and strengthening relationships with stakeholders and partners of strategic importance.
Providing guided tours of facilities to clients, analyzing client needs and making recommendations on event logistics and options.
Liaising with internal contacts to resolve problems and confirm schedule for production activities and rentals.
Preparing service contracts and invoices using templates while ensuring contracts and agreements are consistent with University standards and guidelines
Conducting post-event evaluation, analysis and recommendations for changes.
Analyzing administrative processes and procedures and recommending changes for improvement.
Processing cash, debit and/or credit card transactions
Bachelor's Degree or acceptable combination of equivalent experience.
Three years administrative experience, preferably in a university setting or a sporting event/facility setting
Three years demonstrated experience using scheduling software
Ability to deliver high quality work in an environment of overlapping, time-sensitive tasks
Demonstrated accuracy and attention to detail
Ability to exercise discretion and good judgment
Proven ability to collaborate and work effectively within a team and independently
Experience with rental coordination and contract administration is a strong asset.
Familiarity with high performance sport, and aquatics in particular is a strong asset.
To be successful in this role you will be:
Closing Date: 09/22/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term This is a 1-year term position
Schedule:Pay Scale Group & Hiring Zone:
USW Pay Band 10 - $62,464 with an annual step progression to a maximum of $79,879. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Ivan Torossian