Job Summary
A financial services organization in Downtown Vancouver is seeking a Reception Administrator to join its team on a 6-month contract with a strong possibility of extension. This fully in-office role is ideal for a polished, detail-oriented administrative professional who enjoys being the first point of contact for clients, guests, vendors, and internal team members.
The Reception Administrator will support front desk operations, general office coordination, document preparation, reporting, and day-to-day administrative tasks. This is a great opportunity to build experience in a professional financial services environment while working with a friendly, positive team that values reliability, initiative, and a willingness to learn.
The workplace offers a supportive and collaborative atmosphere, strong internal communication, and exposure to a variety of administrative and client service activities. Candidates who enjoy multitasking, staying organized, and contributing to a well-run office will thrive in this role.
Key Responsibilities
- Manage the main reception desk, including greeting guests, handling phone calls, coordinating deliveries, and managing courier activity.
- Support general office administration, including invoice and expense processing, filing, data entry, reporting, and mail distribution.
- Coordinate office operations by keeping boardrooms, kitchens, workspaces, supplies, equipment, and furniture organized and stocked.
- Assist with document-related tasks, including DocuSign forms, client documents, account documentation, letters, and education materials.
- Support the executive team and internal staff with administrative requests, event coordination, and other office support duties as required.
Compensation and Benefits
- Pay rate: $26 to $27 per hour.
- Contract length: 6-month contract with a strong chance of extension.
- Work arrangement: Fully in-office.
- Location: Downtown Vancouver, BC.
- Work environment: Friendly and positive office environment.
