SS Career Centre
Competition No. - S114846072
Posting Date - Sep 13, 2021
Closing Date - Sep 27, 2021
Position Type - Full Time - Operating Funded
Salary Range - $54,531 to $74,751 per year
Grade - 09
Hours - 35
This competition is open to all applicants, however internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please indicate your internal status using the "Advertisement" drop down menu when applying.
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
This position is located in Edmonton, and candidates must be available to work in-person and remotely.
The Career Centre is the source for career and employment information and expertise at the University of Alberta. We strive to empower U of A students, postdoctoral fellows and alumni from all faculties and programs to develop the skills, knowledge, experiences, and connections they need to confidently manage their careers. We also work with local, national, and international employers and professionals. Our clients and stakeholders are diverse and we aim to reflect that diversity and inclusion in our own staff and the way we work.
Reporting to the Manager Employer Relations, the Work Experience Coordinator is accountable for the overall coordination of faculty and unit-specific work experience programs. The Work Experience Coordinator works closely with partners to ensure programs are being implemented effectively and targets are being met. They promote work experience programs to potential employers and students and support them throughout their engagement in the program. All of this requires strong advising skills, and a solid understanding of post-secondary recruitment, specific academic programs, and of the attributes post-secondary students and graduates bring to the workplace.
Using their solid technical skills and knowledge of online information management systems, the Work Experience Coordinator also aids in developing and maintaining campusBRIDGE(Orbis), a large, web-based platform that supports the work of the department and its partners including on-campus recruitment, work experience programs, and experiential learning.
The Work Experience Coordinator engages in ongoing research and professional development to maintain knowledge of emerging/best practices in work integrated learning (WIL) and experiential learning. The incumbent provides expertise and advice to students, faculty and staff, and employers who wish to employ U of A students. The incumbent also solicits feedback from stakeholders to ensure responsive and relevant student-centred programming.
Works collaboratively with partner faculties and units in developing and implementing program policies and procedures and coordinating the overall workflow of programs
Implements and manages the process for receiving, approving, and administering work experience opportunities
Assesses the eligibility of students and approves their acceptance into work experience programs
Utilizes campusBRIDGE to manage program workflows and requirements, post positions, and manage student and employer data
Monitors and reports to partner units and faculties, students’ status regarding completion of their work experience
Meets with students interested in work experience programs to confirm their understanding of the program requirements and their eligibility
Advises and supports prospective participants as they prepare their applications and for interviews
Informs eligible students as relevant positions are posted and assists them in recognizing their fit for non-traditional opportunities
Collects and vets submitted applications and forwards them on to employers
Facilitates the learning students are required to complete before or during their work placement (e.g. group sessions, online learning, etc.)
Conducts site visits to monitor student progress, and advises students who are facing challenges in their placements
Promotes work experience programs to potential employers to both develop opportunities that meet the diverse needs of students and to support employers in meeting their employment needs
Supports employers throughout their engagement in the program including troubleshooting arising issues and advising employers in appropriately supervising and evaluating students
Supports Career Centre staff in setting up, updating, and troubleshooting programs and events on campusBRIDGE
Engages in the campusBRIDGE Working Group and related committees and subcommittees to provide feedback on the development and implementation of campusBRIDGE across the University of Alberta
Undergraduate degree and a minimum of three years related work experience
Experience in experiential learning (particularly work-integrated learning) and/or career education would be an asset
Strong commitment to the value of post-secondary education, and solid understanding of university graduate attributes
Demonstrated experience in program management with the ability to be reflective, innovative and creative in program design and delivery
Strong customer service skills and experience balancing the competing needs of diverse client and stakeholder groups
Demonstrated ability to build and maintain productive working relationships
Ability to manage and resolve conflicts
Ability to advise students experiencing challenges and direct to appropriate resources as needed
Strong interpersonal communication, including the ability to communicate with and support clients and colleagues from a wide variety of racial, ethnic, socioeconomic, and cultural backgrounds and various abilities, lifestyles, experiences, and interests
Proven multi-tasking, organizational, and time management skills
Excellent critical and strategic thinking, problem-solving, and decision making skills
Ability to communicate concisely in written and verbal forms
High degree of initiative and judgement and the ability to work independently with minimal supervision
Experience with and the ability to learn and utilize administrative systems and technical applications
Solid understanding of best practices around data security and privacy; FOIP training would be an asset
Computer proficiency using MS Office, Google applications, and social media
Knowledge of post-secondary recruitment and basic employment legislation
Familiarity with academic programming offered at the University of Alberta
How to Apply
Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.