Date Posted: 09/16/2021
Req ID: 15581
Faculty/Division: Faculty of Arts & Science
Department: Dept of Computer Science
Campus: St. George (Downtown Toronto)
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
Established in 1964, the Department of Computer Science is ranked among the top computer science departments in the world. Our faculty have been presented with a wide variety of honours and awards over the years, including two Turing Awards, and many other national and international honours. We provide diverse programs and research opportunities while consistently producing high-impact research that is among the most highly cited in computer science.
Under the supervision of the Undergraduate Program Manager, the Undergraduate Program Assistant provides support for the Undergraduate Program, including provide program related information to students, support program administration and coordinate program logistics.
Your responsibilities will include:
Determining logistical details and activities for events and/or programming
Coordinating the preparation and distribution of program and/or course material
Maintaining course information on student information systems
Disseminating information on procedures and practices
Providing detailed information to students on program and/or course requirements
Coordinating meeting schedules, agendas, materials, action and follow-up items
Advising students on program and/or course requirements by probing and providing arange of options and possible consequences
Advising staff on the interpretation of academic regulations and its impact to student records and assessment
Bachelor's Degree in Business Administration or equivalent combination of acceptable education and experience
Minimum two (2) years of recent and relevant experience in providing administrative support in an academic department for complex academic student related programs and providing information and advice to students and faculty members
Experience with interpreting and applying academic policies and procedures
Experience interacting with and successfully communicating with students from diverse backgrounds
Experience updating, maintaining records and ensuring accuracy, including student records and marks
Experience with coordinating program logistics, including course/exam timetabling, maintaining calendars, coordinating rooms assignments, and preparing documents and correspondence
Experience providing information to students on admissions and related program processes, and reviewing related forms and documents
Demonstrated experience working with databases, preparing and analyzing statistical reports, and organizing and summarizing data
Experience coordinating enrollment, awards and mark/grade processes
Experience coordinating events with the ability to perform event set up and close off
Solid knowledge on academic policies and procedures including: general admission process, program/degree requirements, application process and role of registrar
Skilled in ROSI, ROSI Express and Degree Explorer, or other similar student information systems
Strong computer skills in MS office suite, database and content management systems, and group scheduling software
Strong organizational, time management and multi-tasking skills
Excellent verbal and written communication skills
Superior interpersonal and customer service skills
Ability to meet deadlines while working in an environment with frequent interruptions
Strong problem solving skills with sound judgement
Knowledge of University of Toronto fee schedules
Knowledge of computer science program and courses
To be successful in this role you will be:
Note: This is a term position ending on July 31, 2023.
Closing Date: 09/24/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Pay Scale Group & Hiring Zone:
USW Pay Band 09 - $58,824 with an annual step progression to a maximum of $75,227. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services