INMATE RECORDS CLERK
Ministry of the Solicitor General
Ottawa, ON
The Ministry of the Solicitor General, Ottawa-Carleton Detention Centre, seeks your strong analytical skills to provide accurate processing and maintenance of offender records and documents.

What can I expect to do in this role?

In this role, you will:
  • obtain and verify required information to complete admission documentation;
  • verify offender records to validate the legality of admittance documents;
  • calculate fines and verify sentences;
  • perform a variety of data entry functions with a high degree of accuracy;
  • maintain up-to-date manual and electronic offender files and records;
  • ensure documents are completed upon notification of transfer or discharge of offender;
  • provide authorized information to justice officials, law enforcement agencies, offenders and the general public.
Please note: These positions require the ability to perform rotational shift work during the core business hours from 7 am to 9 pm, Monday to Friday, and is subject to change.

How do I qualify?
Knowledge and Experience
  • You have knowledge of records management.
  • You have knowledge of office practices and procedures, and you can perform filing and clerical functions.
  • You have proven ability to understand and apply legislation, guidelines and directives, and maintain offender records and information systems.
Analytical, Reasoning and Problem Solving Skills
  • You demonstrate strong attention to detail in order to identify missing documents, ensure data integrity is maintained and to resolve errors.
  • You have information-gathering skills to research, analyze and determine the appropriate course of action.
  • You have strong mathematic skills to perform calculations and correct discrepancies.
Communication and Interpersonal Skills
  • You can demonstrate tact and discretion when interacting with the public, members of the legal and law enforcement communities, institutional staff and other stakeholders.
  • You can prepare a variety of written documents with a high level of accuracy.
Planning and Organizational Skills
  • You have the ability to organize and prioritize your workload in order to respond to unforeseen demands, and manage conflicting deadlines.
Computer Skills
  • You are proficient with word processing, spreadsheet and database software applications to input and retrieve information.
  • You can review and update records information in database systems for file tracking and recording.
Additional Information:Address:
2 Temporary, duration up to 6 months, 2244 Innes Rd, Ottawa, East Region, Vulnerable Sector Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS
Compensation Group: Ontario Public Service Employees Union
Understanding the job ad - definitionsSchedule: 3-7
Category: Administrative and Support Services
Posted on: Tuesday, September 10, 2019

Note:
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.

You will be responsible for obtaining the criminal record check at your own expense and provide it, along with your written consent, to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you. (Note: If a Vulnerable Sector Screening Check is required, it must also be obtained in person at your local police service).

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
C-CL-139441/19(2)