Job purpose
The Gladue Report Coordinator plays a pivotal role in the facilitation and management of Gladue Report requests at Aboriginal Legal Services. This position requires a detail-oriented, organized, and communicative individual who can effectively coordinate with various legal parties, manage documentation, and maintain schedules for the Gladue Writer Program. This Position is unionized.
Duties and responsibilities
Request Processing:
- Receive and process all incoming Gladue Report requests promptly and efficiently;
- Ensure completeness of documentation, liaising with Defence Counsel, Crown Attorney, or other courtparties to collect any outstanding materials;
Client Communication:
- Contact clients to confirm contact information and their availability throughout the Gladue Report process;
- Provide clear, accurate, and timely responses to inquiries from clients, lawyers, and other stakeholdersabout the Gladue request and writing process;
Coordination and Assignment:
- Collaborate with the Senior Manager, Gladue Writer Program, to assign all requests for Gladue Reports;
- Maintain and update the Gladue Master Calendar in Outlook with client names, court dates, and otherrelevant information;
File Management:
- Create and manage files in the Gladue Case Management System for each assigned case;
- Gather and manage consents for the release of Gladue Reports as requested;
- Administrative Support:
- Attend and actively participate in training sessions and program meetings as necessary;
- Provide comprehensive administrative support to ALS management and the administrative team, asrequested and needed;
- Demonstrate flexibility to undertake various administrative roles, especially during staff absences or leavesof absence, ensuring smooth and continuous operation;
- Ensure compliance with ALS policies and legal standards in all activities and maintain a collaborative andsupportive approach to work within the team;
- Other duties as assigned;
Qualifications
- A degree or diploma in a relevant field (e.g., legal, social work, administration) or the equivalent of relevant experience.
- Prior experience in a legal or administrative role, especially within a legal services environment, is highlydesirable.
- Ability to handle sensitive information with discretion and confidentiality.
- Excellent organizational and time management skills.
- Strong communication and interpersonal abilities.
- Proficiency in Microsoft Office Suite, particularly Outlook.
- An understanding of the Gladue principles and their application within the legal system is an asset.
- Flexibility to attend meetings, or training sessions as required.
- Ability to work with a wide range of individuals.
- Ability to work independently and manage a regular caseload of clients.
Job Types: Full-time, Fixed term contract
Contract length: 24 months
Pay: $49,000.00-$51,000.00 per year
Additional pay:
Benefits:
- Dental care
- Extended health care
- Paid time off
Flexible language requirement:
Schedule:
Application question(s):
- Aboriginal Legal Services is a non-profit organization that provides services to the Indigenous Community in Ontario. We prioritize Indigenous candidate in our hiring process.
Do you self-identify as Indigenous?
Experience:
- Administrative: 1 year (preferred)
Ability to Commute:
- Toronto, ON M5B 1M4 (required)
Work Location: Hybrid remote in Toronto, ON M5B 1M4
