Accounting & Fleet CoordinatorJob Summary
We are seeking a motivated, organized, and detail-oriented Accounting & Fleet Coordinator to support the daily operations of our business. The successful candidate will be responsible for office administration, bookkeeping, fleet record management, dispatch support, driver administration, and vendor coordination. This role requires excellent organizational, communication, and multitasking skills.
Responsibilities
- Manage daily office operations, answer phones, and respond to emails.
- Perform bookkeeping duties using QuickBooks, including invoicing, accounts receivable, accounts payable, bank reconciliations, and maintaining accurate financial records.
- Process vendor invoices and ensure timely payments.
- Assist with driver payroll by reviewing timesheets and maintaining payroll records.
- Maintain accurate records for all trucks and trailers, including maintenance schedules, repairs, inspections, licences, permits, insurance, and safety compliance.
- Keep driver files up to date, including licences, training records, and other required documentation.
- Support dispatch by maintaining driver and vehicle records and assisting with scheduling when needed.
- Prepare reports, organize files, perform data entry, and maintain office records.
- Order office supplies and assist with general administrative duties.
- Provide professional customer service and communicate effectively with customers, drivers, vendors, and management.
- Training will be provided.
Qualifications
- Previous experience in office administration, bookkeeping, or transportation administration is preferred.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and QuickBooks.
- Strong organizational, communication, and multitasking skills.
- High attention to detail and accuracy.
- Ability to work independently in a fast-paced environment.
- Experience in the trucking, transportation, or automotive industry is an asset.
Pay: $18.00-$18.50 per hour
Benefits:
- Casual dress
- On-site parking
Work Location: In person
