Executive Assistant
We are seeking an ideal candidate who will provide a broad range of administrative support functions to the CEO and VP of Revenue and Business Development. The EA will act as a primary point person to coordinate schedules, correspondence, travel, and internal communications as needed. This is an ideal opportunity for an individual with meticulous attention to detail, outstanding organizational skills and a penchant for working independently with minimal supervision. This role requires a high degree of professionalism and confidentiality.
Your Duties:
- Provide comprehensive administrative support to the CEO and VP of Revenue and Business Development, including calendar management, meeting coordination, screen & prioritize email
- Handle information with an extremely high degree of sensitivity and confidentiality
- Plan and coordinate internal and external meetings, including invitations, agendas, materials, meeting rooms, technical requirements, catering, etc.
- Plan and coordinate all travel arrangements
- Manage action items and follow-ups
- Review, update, edit and format a variety of reports, and presentations
- Accurately enter and manage data and records within the company CRM system
- Prepare and produce correspondence, reports, presentations and other documents, as required
- Manage company events and ticket packages, including assignment and distribution of tickets
- Oversee the organization, preparation and distribution of content for board meetings, as well as attend and take minutes as required
- Provide administrative support to executive management as required
- Perform other duties as assigned
Your skills:
- Minimum of 5 years of experience in an Executive Assistant role directly supporting senior executives or related experience
- Post-secondary degree or diploma in Administration or Business Management certification
- Advanced Microsoft Office skills (Word, Excel, PowerPoint, Publisher, Outlook) and experience using CRM software or systems
- Outstanding organizational skills with the ability to shift priorities and multitask
- Exceptional communicator, both written and verbal
- Open to continuous learning environment that encourages professional growth and performance excellence
- Experience working with highly confidential information
Remuneration is dependent upon qualifications and experience.
Job Type: Full-time
Pay: From $50,000.00 per year
Additional pay:
Benefits:
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: In person
