About the Role
We are looking for a highly organized, proactive, and detail-oriented Administrative & Operations Assistant to support multiple growing ventures, including:
- Bee's Knees Cleaning
- Embark Journey Rentals
- New business ventures and projects
- Nanaimo Bears Women's Hockey Team development
This role is ideal for someone who enjoys variety, can manage multiple priorities, and thrives in a fast-paced entrepreneurial environment. No two days will look exactly the same.
ResponsibilitiesAdministrative Support
- Manage emails and communications
- Draft and proofread correspondence
- Maintain digital files and documents
- Schedule meetings and appointments
- Follow up on tasks and action items
- Assist with data entry and reporting
Operations Support
- Help maintain systems, processes, and procedures
- Assist with project coordination across multiple businesses
- Track deadlines and priorities
- Support client onboarding and administrative workflows
- Assist with documentation and operational manuals
Marketing & Social Media Support
- Create and schedule social media posts
- Assist with content planning and organization
- Coordinate marketing materials and announcements
- Create basic graphics using Canva (an asset)
- Help maintain brand consistency across platforms
Business Development Support
- Assist with planning and launching new initiatives
- Organize information and meeting notes
- Track progress on ongoing projects
Hockey Operations Support
- Assist with team administration
- Coordinate communications
- Help organize events, meetings, and registrations
- Support sponsorship and community outreach initiatives
Qualifications
Required
- Strong organizational skills
- Excellent written and verbal communication
- Reliable internet connection and personal computer
- Ability to work independently
- Strong attention to detail
- Comfortable learning new software and systems
- Professional and positive attitude
Assets
- Experience with social media platforms
- Canva experience
- Experience with Google Workspace
- Administrative or executive assistant experience
- Project management experience
- Familiarity with small business operations
What We're Looking For
The ideal candidate is:
- Self-motivated
- Resourceful
- Adaptable
- Organized
- Professional
- Comfortable managing multiple projects simultaneously
We are looking for someone who can become a trusted right-hand support person as these businesses continue to grow.
How to Apply
Please send:
- A brief introduction about yourself
- Your resume
- Any relevant experience with administration, operations, project coordination, or social media management
We look forward to hearing from you!
Pay: $17.85-$25.00 per hour
Benefits:
- Casual dress
- Flexible schedule
Work Location: Hybrid remote in Nanaimo, BC
