VP, University Services and Finance - Shared Services
Competition No. - S100345709
Posting Date - Jul 27, 2021
Closing Date - Aug 11, 2021
Position Type - Full Time - Operating Funded
Salary Range - $50,425 to $68,486 per year
Grade - 08
Hours - 35
This competition is an internal expression of interest opportunity as part of the Service Excellence Transformation initiative and is restricted to NASA salaried university employees (Regular and Auxiliary Salary) currently employed with the university or within a current notice period. Applicants must demonstrate that they have recent and relevant experience performing some or all of the duties sought through the advertisement they are expressing interest in. Please indicate your internal status using the "Advertisement" drop down menu when applying.
Interested candidates should be advised that this position, as part of the Shared Services team, will be located at our Enterprise Square campus (10230 Jasper Avenue, Edmonton, AB) once the renovations are complete. In the interim, work will be conducted remotely, unless otherwise specified.
This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.
Reporting to the Team Lead, Talent Acquisition Support and Immigration, the Recall Advisor ensures effective case management of the University’s Recall obligations under the U of A /NASA Collective Agreement and the APO agreement. The Recall Advisor in the Shared Services within the Talent Acquisition Support unit, reviews all job postings that are in the process of being posted on the University’s Careers website, prior to becoming visible to the public, to seek potential recall job matches with qualified active recall employees. The Recall Advisor facilitates priority consideration and negotiates placement of employees with recall rights, which includes liaising and negotiating with department Administrators, Directors, Chairs, and Deans. This position works with recall employees to ensure their awareness and understanding of the Recall process, as well as confirm their level of participation; assesses skills and abilities of employees on recall to appropriately identify opportunities and maintains documentation and compile background information for presentation for union inquiries, grievance and arbitration hearings.
Accountable for application of the University’s Recall obligations under Article 20 of the NASA Collective Agreement
Updates and maintains the recall candidate listing for both Support Staff and APO on daily basis to ensure the recall list is accurate and up to date
Coordinates intake meetings to establish criteria and outline expectations of recall and the university hiring environment
Demonstrates empathy and understanding required while maintaining sound judgement on when a firm stance may need to be taken in order to ensure recall process is met
Liaises with the Return to Work Consultants to ensure the universities obligation to Duty to Accommodate has been met prior to recall checking
Reviews all job postings prior to them going public to see if there are candidates on the recall list who need to be considered
Validates posting accuracy and final check for errors and corrects information and makes edit suggestions as required prior to sending recall matches
Forwards all applicable recall candidates’ resumes to the line area to review for suitability and possible interview for the position
Provides consultation and advice to department or faculty contacts on the recall process as well as assurance that the universities obligation under the collective agreement has been fulfilled through the recall process
Provides resume and interview advice to recall candidates as well as supports through resource referrals
Leads information sessions and one on one interventions with departments to ensure collective agreement understanding and compliance regarding the recall provisions
Manages the Support Staff Disruption Training Fund; reviews training requests for individuals to enhance employability on campus and approves or denies requests for training; manages the training fund budget
Supports departments with appointment letter template and offer process
Provides monthly reporting to NASA and responds to any inquiries on behalf of members
Works directly with the Team Lead, TA Support & Immigration on any escalations related to recall
Supports Team Lead, TA Support & Immigration and unit with administrative and project support or vacation coverage as required
Post secondary degree in Business or related post secondary in Human Resources (diploma/certificate)
Minimum 5yrs experience in recruitment; ideally in a unionized/public sector environment
Strong understanding of job posting development and writing skills
Knowledge of relevant employment legislation, policies and collective agreements
Ability to exercise a high degree of independent decision making by applying professional standards to personal judgment and objectivity
Experience working in a large public sector and/or unionized organization with multiple employee types
Ability to negotiate issues, manage conflict and navigate difficult situations or communication
Demonstrated ability to build strong professional relationships
Experience working within PeopleSoft, Recruitment and Advertising Database (RAD), Microsoft Office Suite, Google Suite
How to Apply
Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.