Project Assistant
The Project Assistant is responsible for assisting with all accounting related duties of the site teams. This includes receiving goods, processing vendor invoices, preparing legal documents, contacting clients for payments and many other accounting related duties. The successful candidate will work closely with both the site team and our Central AP Team to ensure all invoices are submitted and paid on time along with a variety of other duties. We are currently using OnBase and Viewpoint accounting systems.
This is a full time, in office position based in NW Edmonton, AB on a Monday-Friday, 8:00am-4:30pm schedule.
Prepare and collect monthly client billings (accounts receivable).
Review incoming supplier and subcontractor invoices for accuracy and coding.
Process supplier and subcontractor invoices and purchase orders.
Enter receiving documents for all goods received on sites
Prepare subcontract documents and collect and update subcontract documents as required.
Prepare and distribute documentation to subcontractors, clients and architects as required by project teams. This may include documents such as shop drawings, change orders, requests for pricing, request for information, etc.
Prepare and distribute meeting minutes for various meetings.
Assist with preparation and distribution of reports as required.
Correspond with clients and subcontractors via email and phone.
Provide other administrative support by operations staff and project teams.
Other duties as required, including regular front desk reception relief coverage and vacation coverage for other Administration staff.
Experience working in the construction industry considered an asset
Experience with Viewpoint or OnBase Accounting System would be considered an asset
Intermediate level computer skills, including Microsoft Office
Excellent communications skills, customer service oriented and a team player
Ability to manage a large volume of work and can consistently meet deadlines while ensuring high attention to detail and accuracy
Ability to forge, grow and maintain positive relationships with multiple groups
Strong written and oral communication skills
Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
Ability to work within tight deadlines and prioritization of work to achieve them
Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail
The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.
As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.
A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.
At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.
