Position Summary
The Accounts Payable / Accounts Receivable Clerk is responsible for supporting the day-to-day financial operations of the organization by managing accounts payable, accounts receivable, payment processing, reconciliations, and general accounting activities. The successful candidate will ensure accurate financial records, maintain positive relationships with vendors and clients, and support month-end and year-end accounting processes.
Key Responsibilities:
Accounts Payable
- Code, verify, process, and enter vendor invoices into QuickBooks.
- Allocate expenses to the appropriate departments and programs.
- Assist with cheque runs and electronic payments.
- Reconcile vendor statements and resolve invoice discrepancies.
- Communicate with vendors regarding payment inquiries.
- Prepare and mail vendor payments.
- Maintain accurate and organized accounts payable records and files.
Accounts Receivable
- Prepare, process, and distribute customer invoices accurately and on time.
- Ensure invoices comply with company policies and financial procedures.
- Process and record customer payments, including cash, cheques, credit cards, and electronic payments.
- Reconcile accounts receivable transactions and customer accounts.
- Monitor outstanding balances and follow up with customers regarding overdue payments.
- Investigate and resolve billing discrepancies and payment issues.
- Receive credit card payments over the phone and update customer accounts.
- Maintain accurate customer payment records and account histories.
- Build positive relationships with clients by providing excellent customer service and responding to billing inquiries.
Accounting & Financial Support
- Prepare month-end journal entries and account reconciliations.
- Assist with the monthly accounts receivable billing cycle.
- Generate aging reports, receivable reports, and other financial reports as required.
- Support the preparation of monthly, quarterly, and annual financial statements.
- Assist with year-end audit requests and financial documentation.
- Prepare client fee letters and charitable donation tax receipts as required.
- Archive financial records in accordance with company retention policies.
Administrative & General Duties
- Maintain organized financial records and ensure confidentiality of financial information.
- Ensure compliance with company policies and applicable financial regulations.
- Provide administrative and accounting support as required.
- Perform other duties as assigned.
- Promote a culture of workplace health and safety by following organizational policies, reporting hazards, and contributing to a safe work environment.
Qualifications
- Diploma in Accounting, Finance, Business Administration, or a related field from an accredited college or university.
- Minimum of 1–3 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting.
- Proficiency with QuickBooks and Microsoft Office, particularly Excel and Word.
- Experience with Procura is considered an asset.
- Strong understanding of accounting principles and financial processes.
- Excellent attention to detail and organizational skills.
- Strong analytical and problem-solving abilities.
- Excellent communication and interpersonal skills with the ability to work effectively with clients, vendors, and colleagues.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Self-motivated with a professional attitude and a commitment to accuracy and confidentiality.
Pay: $21.00-$23.00 per hour
Work Location: In person
