Bayer is a global enterprise with core competencies in the Life Science fields of health care and agriculture. Its products and services are designed to benefit people and improve their quality of life. At Bayer you have the opportunity to be part of a culture where we value the passion of our employees to innovate and give them the power to change
Administrative Assistant - Radiology (6 month contract)
Your tasks and responsibilities
The primary responsibilities of this role, Administrative Assistant, are to:
Reporting to the Radiology Country Head, the Administrative Assistant will provide ongoing support to the Radiology Business Unit. This position will support the achievement of business objectives through the coordination of logistics, caretaking of business reimbursements, liaising with platform partners and managing of information as detailed below.
Support the Radiology Country Head
Support RAD Country Head with Local and Regional Projects and Global Brand Team support (logistics, minute taking, PMO)
Caretaker of RAD Commercial Policy and Records Management
Support RAD on any Pharma Audit
Act as lead for key Business processes and act as change champion for the team (SmartBuy, IAMs, EDFs, Cheq Reqs, SharePoint maintenance etc.)
Input T&E expenses and previewing of expense reports for direct reports on Concur
Coordinate travel arrangements
Minute taking for RAD meetings (MT and Townhalls), Agenda design, Workshop design and facilitation
Activate any RAD team campaigns, group event and be an ambassador for theme/culture activation
Support the Sales, Service, Data Strategy & Analytics, and Marketing functions
PO creation in SmartBuy and SAP Intercompany POs
Logistics for internal meetings, events (catering, travel arrangements)
Organize International Day of Radiology
Meetings: NBM / BR / Incentive trip organization
Order office supplies and equipment
Monthly Procurement Card reconciliation
Manage SFDC honorarium, reimbursements, grants & sponsorship submissions
Send cheques by mail or courier with appropriate cover letters
Create translations request for the team. Liaise with requestor regarding questions/clarification required by translation agency
Onboarding of new team members Rep Mailings
Support the RAD team by updating and maintaining internal team resources and coordinating all team meetings
Maintain department contact lists and org charts
Manage SharePoint site and distribution lists both Canada and Americas
Who are you
Your success will be driven by your demonstrations of our LIFE values. More specifically related to this position, Bayer seeks an incumbent who possess the following:
Post secondary or college diploma, preferably in administrative/business studies.
Min 5 years administrative support experience.
Advanced computer skills: demonstrated proficiency with Excel, Word, PowerPoint, Adobe Acrobat, Adobe Professional, Adobe Publisher, MS Project, SAP, Photoshop
Demonstrated ability for detail work and for initiative
Ability to think outside the box and prepare creative solutions
Superior organizational skills; strong ability to plan, organize, schedule and prioritize.
Ability to maintain confidential or sensitive information.
Works well as a team member, and independently; ability to liaise with other departments
Excellent writing, proofreading, communication and customer service skills.
Knowledge of healthcare environment and industry codes of practice is an asset
Owner of business support processes such as issuing of rebates, customer satisfaction survey, development of commercial policy etc.
Bayer welcomes and encourages applications from people with disabilities. Candidates participating in our selection process requiring accommodation due to a disability or medical need are encouraged to notify the Bayer representative that they will be meeting with to ensure appropriate arrangements can be made.
Canada : Ontario : Mississauga
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