Reporting to the Vice President, Advancement & Chief Development Officer, the Executive Assistant supports the Office of the VP, and is accountable for coordinated management and administrative leadership of a variety of complex and confidential functions, procedures and documentation critical to the ongoing communication, operations, policy compliance and strategic objectives of the Division. As a member of the senior administrative team in the Office of the VP, this position works closely alongside, and providing assistance to the VP and coordinates activities flowing to and from the Office of the VP.
The incumbent is responsible for the management of the department's financial information regarding budgets, inter-departmental adjustments, and project proposals. The incumbent is the front-line advisor and project coordinator, as assigned, on matters relating to the Office of the VP and uses discretion as to when matters should escalate and be addressed by the VP or other senior management staff. The Executive Assistant carries out several regular and special projects related to the business of the Office of the VP and assists and supports the VP in the continuing development of the Division.
What You’ll Be Doing
- Providing confidential administrative assistance to the VP and represents the VP in administrative transactions. Responsible for administrative support and logistics, documentation, preparation and follow up for internal and external audiences.
- Initiating and undertaking special assignments by researching, collecting, assembling and analyzing data (spreadsheets, databases and informational documents). Managing projects and workflow as required, tracking work requirements and following up with team members to ensure that deliverables are met.
- Acting as a key resource to the VP to help develop, transfer, reconcile, analyze and monitor budget across the Division. Initiating budget adjustments, preparing and submitting purchase requisitions, invoices, and expense claims on behalf of VP.
- Managing the administrative components relating to special events, or activities of the department.
- Performing other initiatives and activities as required.
You have the skills and knowledge to work with an increasingly diverse student and staff population as well as a proven commitment to anti-oppression, equity, and inclusion.
You have a highly collaborative spirit which, combined with your keen communication and interpersonal skills, empowers you to build positive relationships and lead others while maintaining a positive organizational culture.
You are able to calmly balance many different tasks and have the ability to integrate multiple streams of information, prioritize and track multiple projects to meet a demanding workload with changing or conflicting priorities.
You have a high level of professionalism, discretion, diplomacy and tact and exercise considerable discretion and judgement when handling confidential matters.
You have an effective and analytical approach to problem solving and conflict resolution.
With your continuous improvement mindset, self-direction, flexibility and resourcefulness, you effectively establish priorities and work independently with minimal supervision.
The successful candidate will also meet the following qualifications:
- 3-year diploma/degree in Office Administration, Business or a related field of study
- 5 years of progressive experience as an administrative assistant providing senior level administrative support, preferably in a post-secondary environment (Equivalency will be considered)
- Experience administering departmental budgets; Financial acumen.
- High level of proficiency with current office applications (e.g. MS Office, Excel, Word, PowerPoint) and technologies; able to quickly learn new software applications
- Experience with report writing, minute taking, correspondence and preparing presentations.
Who We Are:
Every member of the Sheridan community is passionate about the transformational role we play in people’s lives.? Our strategic plan, Sheridan 2024: Galvanizing Education for a Complex World (https://sheridan2024.sheridancollege.ca/), charts a path towards a new ground-breaking model of higher education that reshapes post-secondary education and better prepares students for the future. We are committed to demonstrably advancing equity, diversity and inclusivity. Diversity is our strength and fuels our commitment to excellence. Across our campuses, we’re making meaningful strides towards developing an equitable and inclusive community.
For more information, visit: Why Work at Sheridan
Faculty/Department: External Relations
Primary Work/Campus Location: Trafalgar (may be assigned activities at any Sheridan campus)
Work Categorization: Hybrid Position | On-site at least 3 days/week
Reference #: J0923-0759
Employee Group: Administrative
Salary Range: $69,232 - $86,540
Application Deadline: September 21, 2023
Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy. Sheridan is situated on these lands, and it is our collective responsibility to honour and respect those who have gone before us, those who are here, and those who have yet to come. We are grateful for the opportunity to be working on this land.
Sheridan values the diverse and intersectional identities of its students, faculty, and staff. Sheridan regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. Sheridan seeks applicants who embrace our values of equity, anti-racism, and inclusion. As such, we encourage applications from qualified candidates who have been historically disadvantaged and marginalized, including those who identify as First Nations, Métis and/or Inuit/Inuk, Black, members of racialized communities, persons with disabilities, women and/or 2SLGBTQ+.
Sheridan will provide job applicants with accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation, please contact Human Resources.
You may be asked to provide copies of your educational credentials at the time of interview. Upon hire, we require official confirmation of educational credentials and Canadian equivalency assessments, if applicable.