Etobicoke, On Human resources administrator Jobs – 86 Openings This Week

Office Manager
Gutmann North America —Oakville, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
1d
Senior Payroll Administrator
HUB International —Oakville, ON
- $75,000–$80,000 a year
- Full-time
- Bilingual
- Microsoft Excel
- English
- Disability insurance
- Paid time off
Payroll and Pension Administrator
WCYR —Newmarket, ON
- $30–$34 an hour
- Part-time
- Hybrid work
- Microsoft Excel
- Finance
- Administrative experience
- Designated paid holidays
Quick apply
Sales Coordinator
Hotel X Toronto —Toronto, ON
- $60,000–$65,000 a year
- Hotel
- Communication skills
- Hotel experience
Quick apply
Engineering Department Administrator
Mircom Group of Companies —Vaughan, ON
- Microsoft Excel
- Schematics
- Engineering
Quick apply
Fractional HR & Payroll Generalist
Enlightened Clean Energy Canada Inc. —Vaughan, ON
- $35–$45 an hour
- Overtime
- Finance
- Human resources
- Business
Quick apply
Financial Services Administrator
SRCHC —Toronto, ON
- $54,106–$63,654 a year
- Full-time
- Microsoft Excel
- Data analysis skills
- Microsoft Office
- Dental care
- Paid time off
Quick apply
4d
HR Generalist & Benefits Specialist
TEAM GROUP OF COMPANIES —Aurora, ON
- $90,000–$100,000 a year
- Full-time
- Microsoft Office
- Human resources
- Business
- Dental care
- Employee assistance program
Quick apply
Billing & Office Administrator
Henry Kortekaas & Associates Inc. —Ajax, ON
- $46,000–$52,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Disability insurance
- Dental care
Quick apply
3d
Office Manager
BELFOR CANADA INC. —Toronto, ON
- $55,000–$65,000 a year
- Full-time
- Google Suite
- Microsoft Office
- Administrative experience
- Dental care
- Employee assistance program
Quick apply
HR Administrator/Assistant - Full-Time - Burlington, ON (Co-op Students Welcome!)
Chit Chats —Burlington, ON
- From $43,000 a year
- Full-time
- Organizational skills
- Communication skills
- Dental care
- Vision care
Quick apply
Receptionist
Mon Sheong Foundation —Richmond Hill, ON
- $18 an hour
- Part-time
- Bilingual
- English
- High school diploma or GED
Payroll Manager
Ozz Group —Vaughan, ON
- $107,000–$120,000 a year
- Overtime
- Microsoft Office
- Supervising experience
- Electrical experience
- Paid sick leave
Quick apply
14d
Global People Operations Manager
Raising The Village —Toronto, ON
- Overtime
- Hybrid work
- Customer service
- Analysis skills
- Project management
Quick apply
Office Administrator
First Choice Hr services —Stoney Creek, ON
- From $17.60 an hour
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
HR Data Administrator (Contract) - Brampton, ON
Victaulic —Brampton, ON
- $20 an hour
- Full-time
- Microsoft Office
- Human resources
- Data entry
Payroll Admin
TWI Foods Inc. —Etobicoke, ON
- $42,000–$45,000 a year
- Full-time
- Analysis skills
- Accounting
- Human resources
Quick apply
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Bilingual HR Administrator (Korean/English)
Pasona Canada Inc. —Whitby, ON
Bachelor's degree in Human Resources, Business Administration, or a related field. The HR Administrator will support the day-to-day human resources operations…
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Billing & Office Administrator
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Office Manager

Gutmann North America
Oakville, ON

Quick apply

Job details

Full-time
1 day ago

Skills

Microsoft Word
Sales support
Microsoft Excel
Microsoft Outlook
Sales
Customer service
Filing
Administrative experience
Presentation skills
Bachelor's
Front desk
College diploma
Communication skills
Time management

Full job description

Position Overview

Gutmann North America is seeking a professional, organized, and customer-focused Receptionist & Office Administrator to provide reliable front-desk coverage and administrative support at our Oakville office.

This is a fully in-person position. The successful candidate will be expected to be present at the Oakville office Monday to Friday from 9:00 AM to 5:00 PM. Consistent attendance, punctuality, and dependable front-desk coverage are essential requirements of the role.

As the first point of contact for customers, visitors, suppliers, and incoming inquiries, the Receptionist & Office Administrator will ensure the reception area is professionally managed and that communications are handled promptly and courteously. The role also provides office administration, customer service, light sales support, and general support to management and the wider team.

Key Responsibilities

1. Reception and Front Desk

Provide consistent front-desk coverage at the Oakville office during regular working hours, Monday to Friday from 9:00 AM to 5:00 PM.
Welcome and assist visitors, customers, suppliers, and business partners in a professional and courteous manner.
Answer, screen, and direct incoming telephone calls and general email inquiries promptly.
Receive and coordinate incoming and outgoing mail, deliveries, packages, and courier services.
Maintain a professional, organized, and welcoming reception area and remain aware of expected visitors, meetings, and appointments.

2. Office Operations and Resource Management

Support day-to-day office operations to maintain an efficient and organized workplace.
Maintain office systems, including filing, record-keeping, document organization, and data management.
Assist in developing and maintaining office procedures and standard operating processes to improve efficiency.
Manage office supplies and coordinate routine office service requirements as needed.

3. Administrative and Executive Support

Provide administrative and executive support to senior managers as required.
Manage schedules, appointments, meetings, and related preparation and follow-up.
Arrange business travel, accommodations, and itineraries when required.
Handle incoming correspondence, communications, and office-related inquiries.
Prepare documents, reports, presentations, spreadsheets, and other business materials as needed.

4. Sales and Customer Support

Support the CEO and sales team by coordinating sales meetings, following up on leads, and preparing sales documents.
Respond to general customer inquiries and direct technical, order-related, or specialized requests to the appropriate team member.
Assist with customer communications, follow-ups, quotations, and sales-related administrative tasks as required.
Maintain accurate customer information, contact records, and sales tracking spreadsheets or internal systems.
Help ensure a professional and responsive customer experience across phone, email, and in-person interactions.

5. Financial Support

Coordinate with team members to collect expense receipts and upload required documentation to local CRM software.
Monitor office expenses, maintain miscellaneous financial schedules, manage petty cash, and assist with routine bank deposits and withdrawals as required.
Support the finance team by communicating with third parties and government departments to obtain responses and help resolve administrative matters.

6. Facilities and Equipment Management

Coordinate maintenance and repairs for office equipment and facilities.
Liaise with building management and office service providers as required.
Help ensure the office environment remains safe, secure, clean, and appropriately equipped for daily operations.

7. Human Resources Support

Assist with recruitment coordination, onboarding, and training activities for new employees.
Maintain employee records and support general HR-related initiatives and administrative requirements.
Organize team-building activities, company meetings, and employee engagement events.

8. Project and Event Management

Coordinate office projects and company events in collaboration with cross-functional teams to support timely completion.
Coordinate arrangements and administrative support for off-site meetings, industry events, and company gatherings.

Technology and Productivity

Strong working proficiency in Microsoft Word, Excel, Outlook, and general office technology.
Comfortable using AI productivity tools, including platforms such as ChatGPT or Microsoft Copilot, to improve administrative efficiency, communication, and workflow where appropriate.
Ability to learn and use internal business systems and software as required.

Qualifications

College diploma or university degree from a recognized post-secondary institution.
Approximately 2–3 years of relevant professional experience in reception, office administration, customer service, sales support, or a related role.
Excellent verbal and written communication skills, with a professional and confident telephone and in-person manner.
Strong organizational, time-management, and multitasking abilities.
Excellent attention to detail and the ability to manage multiple responsibilities while maintaining consistent front-desk coverage.
Self-motivated, dependable, punctual, and reliable.
Strong customer-service orientation and professional presentation.

Preferred Attributes

Previous experience working as a receptionist or in a front-desk position.
Experience in a professional office or corporate environment.
Experience providing administrative support to a sales or commercial team.
Comfortable communicating with customers by telephone, email, and in person.
Strong interpersonal skills and a customer-service-focused mindset.
Proactive and comfortable taking ownership of day-to-day office responsibilities.
Ability to learn new products, systems, and processes quickly.

Compensation

The proposed salary range for this position is CAD $50,000–$55,000 per year, depending on the candidate's experience and qualifications.

Pay: $50,000.00-$55,000.00 per year

Work Location: In person

Quick apply

Refine Your Search

human resources administrator jobs in etobicoke, on

Office Manager

Senior Payroll Administrator

Payroll and Pension Administrator

Sales Coordinator

Engineering Department Administrator

Fractional HR & Payroll Generalist

Financial Services Administrator

HR Generalist & Benefits Specialist

Billing & Office Administrator

Office Manager

HR Administrator/Assistant - Full-Time - Burlington, ON (Co-op Students Welcome!)

Receptionist

Payroll Manager

Global People Operations Manager

Office Administrator

HR Data Administrator (Contract) - Brampton, ON

Payroll Admin

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