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This is a full-time, office-based Project Coordinator role supporting multiple active construction projects across Ontario. Working from our Mississauga office, you will coordinate schedules, logistics, documentation, inspections, trucking, and workforce planning for construction hoist and scaffold operations.
This position is ideal for someone who enjoys organizing complex projects, communicating with multiple stakeholders, and keeping operations running smoothly. While the role works closely with construction sites and field crews, it is not a field position and does not require performing work on construction sites.
Oxford Builders Supplies Inc. joined the EllisDon Group as our full-service equipment and maintenance division. We are a full-service equipment and maintenance supplier, providing a broad range of new and used equipment to the construction industry. Tower cranes, construction hoists, scaffolding, safety fence, concrete formwork, architectural specialties along with numerous other construction necessities. Oxford Builders Supplies is committed to providing the industry with the best quality equipment and excellent service.
Since the formation of Oxford Builders Supplies in 1960, it has been our goal to provide exceptional customer service and low prices on safe and reliable equipment to the construction industry. But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements. In addition, our staff can quickly and efficiently train your employees to use our equipment. But not only do we offer great new and used equipment, our skilled personnel are highly trained and very dedicated to providing you with the tools needed to satisfy all your job requirements. In addition, our staff can quickly and efficiently train your employees to use our equipment.
In case you’re curious, here’s what the industry thinks of us and some of the impacts we've made to the communities we work in and our latest Impact Report, highlighting how we're putting our values into practice in areas such as the climate & environment, inclusive diversity, indigenous relations, and health and safety.
You as a Hoist Coordinator will:
- Coordinate construction projects and operational activities, including equipment installations, relocations, dismantles, inspections, and service work.
- Maintain project schedules, timelines, calendars, location tracking, and operational plans using Excel, SharePoint, and internal systems.
- Communicate daily with construction sites, project teams, vendors, and field crews to confirm schedules, site readiness, project milestones, and operational requirements.
- Prepare and distribute project schedules, timelines, Safe Work Procedures (SWPs), work orders, picklists, and project documentation.
- Coordinate workforce scheduling, daily crew assignments, overtime requirements, and operational updates.
- Arrange travel, accommodations, and logistics for field personnel as required.
- Coordinate manpower planning with shop and operations teams to support upcoming project requirements.
- Schedule inspections and third-party services, including regulatory and NDT inspections.
- Maintain project documentation, logbooks, drawings, inspection reports, licenses, certificates, and regulatory records.
- Manage project folders and documentation within SharePoint and company systems.
- Coordinate trucking and transportation logistics, including purchase orders, Bills of Lading, vendor scheduling, and invoice processing.
- Track project materials, inventory movements, rental equipment, and site returns.
- Support project billing, rental contracts, work order completion, and operational reporting.
- Review, collect, and file timesheets and ensure accurate project records are maintained.
Is this the right role for you?
- Three to Four years of coordinating experience, preferably in construction, equipment rental, or industrial services.
- Strong organizational, scheduling, and multitasking skills.
- Excellent verbal and written communication skills with a professional demeanor.
- Outgoing, confident, and relationship-focused personality with the ability to build rapport and communicate effectively with site personnel, crews, vendors, and internal teams.
- High attention to detail and strong documentation skills.
- Proficiency in Excel and familiarity with shared drives, calendars, and operational systems.
- A diploma or post-secondary education in Administration, Operations, Construction Management, Project Coordination, or a related field would be an asset.
- Ability to work full time in office located in Mississauga, ON.
The salary range for this job is $60,000-$70,000
EllisDon is proud to provide this unique career opportunity that provides continuous learning, opportunity for growth, and a competitive compensation package within an environment that is committed to inclusion and respects diversity.
Go ahead and be yourself. We'll pay you for it!
We are an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-economic status. The EllisDon core values of Integrity and Mutual Respect welcomes everyone, at work and in the community, and our value of Mutual Accountability, means that we all have a role to play. As an EllisDon employee, this will ultimately be your commitment to Inclusive Diversity.
Accommodation for Applicants with disabilities will be made during the recruitment process when requested.
We are committed to providing a positive candidate experience and ensuring timely updates are provided to all candidates. If you haven’t already, be sure to create a profile on our Careers page to remain up to date on the status of your application and learn about new career opportunities as they arise.
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Work Location: In person
