Executive Assistant to the CAO and Mayor
Municipality of Leamington —Leamington, ON
- $47.92–$56.06 an hour
- Temporary
- Bilingual
- Customer service
- Research
Compliance, Priva and Office Administrator
Cervini Farms (1993) Inc. —Leamington, ON
- From $60,000 a year
- Full-time
- Spanish
- English
- Administrative experience
Quick apply
Receptionist/Administration
Doher & Company Chartered Accountants —Windsor, ON
- 8 hour shift
- Microsoft Word
- Microsoft Excel
- Customer service
Quick apply
Office Administrator
Setterington's Fertilizer Service Ltd. —Cottam, ON
- $20–$23 an hour
- Full-time
- Customer service
- Basic math
- Organizational skills
Quick apply
5d
Part-time: Computer Company - Data Analytics, Data Entry, Disputes Analyst
Arzosoft —Windsor, ON
- From $17.60 an hour
- Part-time
- Data analysis skills
- English
- SQL
Quick apply
10d
Store Assistant
River Canard Outpost —LaSalle, ON
- From $17.95 an hour
- Part-time
- Cashiering
- In-person
- Store discount
Quick apply
7d
Development Support Clerk
City of Windsor —Windsor, ON
- $29.03–$34.10 an hour
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
11d
Project Coordinator
Reko International Group Inc HQ —Lakeshore, ON
- $65,000–$85,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Organizational skills
- Tuition reimbursement
Quick apply
Receptionist/Administrator
Windsor Bodyworks —Windsor, ON
- From $18 an hour
- Full-time
- Customer service
- Microsoft Office
- Administrative experience
- Dental care
Quick apply
12d
Survey Field Assistant
Surveyors On Site Inc. —Windsor, ON
- $18.45–$25.00 an hour
- Full-time
- Heavy lifting
- CAD
- High school diploma or GED
- Dental care
- Paid time off
Quick apply
8d
Part-Time Afternoon Program Aide
Responsive Health Management —Belle River, ON
- From $23.15 an hour
- Part-time
- Remote
- CPR Certification
- First Aid Certification
- Organizational skills
- Employee assistance program
Quick apply
Project Coordinator
Graybar —Windsor, ON
- $50,000–$60,000 a year
- No weekends
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Profit sharing
- Disability insurance
4d
Medical Office Assistant 1.0 FTE (37.5 hrs./week)
Harrow Health Centre: Family Health Team —Harrow, ON
- $20–$23 an hour
- Weekends as needed
- Customer service
- Medical office experience
- In-person
- Wellness program
- Disability insurance
Quick apply
8d
ACCOUNTING/FINANCE ASSISTANT
LEAN ON ME FENCE POST REPAIR —Windsor, ON
- From $21 an hour
- Full-time
- Finance
- Accounting
- QuickBooks
Quick apply
2d
Assistant Controller
Reko International Group Inc HQ —Lakeshore, ON
- $90,000–$115,000 a year
- Full-time
- Microsoft Excel
- Bachelor's
- Accounting
Quick apply
4d
Land Survey Assistant
J.D Barnes —Windsor, ON
- $41,600–$57,200 a year
- Overtime
- Engineering
- English
- Math
- Dental care
- Vision care
Quick apply
Physiotherapy Assistant
Lifemark Health Group —Windsor, ON
- $17.60–$21.17 an hour
Quick apply
Chiropractic Assistant
ASI Chiropractic —Windsor, ON
- $18–$21 an hour
- Part-time
- Medical office experience
- English
- Bachelor's
Quick apply
8d
Assistant Meat Department Head - Full Time
Metro —Windsor, ON
- From $18.10 an hour
- 8 hour shift
- Customer service
- Merchandising
- Bachelor's
Restorative Aide
Extendicare —Tecumseh, ON
- Full-time
- No university degree
- Computer skills
Quick apply
Medical Secretary
Windsor Essex Community Health Centre —Windsor, ON
- $24.71–$29.78 an hour
- Temporary
- Bilingual
- Customer service
- English
- Employee assistance program
Quick apply
5d
Branch Administrator Trainee
Nucor Rebar Fabrication —Windsor, ON
- $37,000–$43,000 a year
- Overtime
- Microsoft Office
- Administrative experience
- High school diploma or GED
- Employee stock purchase plan
- Dental care
Quick apply
Plant Administrative Associate
Atura Power —Windsor, ON
- $60,000–$70,000 a year
- Full-time
- Microsoft Office
- SharePoint
- Business
- Dental care
Quick apply
5d
Certified Restorative Aide
Extendicare —Tecumseh, ON
- Part-time
- No university degree
- Computer skills
Quick apply
HR, Safety & Administrative Coordinator
Accurate Manufacturing 4.0 Inc. —Windsor, ON
- $23–$26 an hour
- Full-time
- Databases
- Organizational skills
- Manufacturing
Quick apply
5d

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Executive Assistant to the CAO and Mayor

Municipality of Leamington
Leamington, ON

Apply Now

Job details

Temporary | Fixed term contract

Skills

Bilingual
Multilingual
Customer service
Post-secondary education
Filing
Research
Windows
High school diploma or GED
Organizational skills
Business
Communication skills

Full job description

Career Opportunity – Internal/External Posting

Executive Assistant to the CAO and Mayor

(Temporary Contract – 14 Months)

Office of the CAO

Closing Date:

Applications must be received by 11:59 PM, Sunday, July 5, 2026.

Position Summary:

Reporting to the Chief Administrative Officer (CAO), this highly confidential position is primarily responsible for providing complete administrative support to the CAO and the Mayor. This position must serve as oversight and support for the Office of the CAO’s administrative functions, including reception, scheduling, coordination of meetings, facilitating timely responses to action items and other projects, as assigned.

Key Responsibilities:

Provide customer service by means of telephone or email inquiries for the CAO and Mayor.
Provide administrative and resource support services such as drafting letters, notices and circulations) for the CAO, Mayor and others, as assigned.
Monitor and provide support with incoming and outgoing mail, electronic communications, emails, and courier services for the CAO and Mayor.
Prepare correspondence and other documentation as requested by the CAO and Mayor, including slideshow presentations, reports, and spreadsheets.
Conduct research and preparation of information for the CAO and Mayor.
Provide administrative support to Directors’ Meetings and internal staff meetings, including scheduling meetings, preparing agendas and recording minutes.
Provide administrative support to Committees of Council, as assigned.
Participate as a municipal representative on Committees of Council, as required.
Handle documents of a confidential nature sent to the CAO as part of the collective agreement grievance process.
Responsible for the administrative process and maintenance of the Corporate Policy Manual.
Responsible for scanning, filing, and retention of records and information for the Office of the CAO and Mayor.
Arrange invitations and reservations to various meetings and functions for the CAO, Mayor, Council and Senior Administration, as required.
Coordinate various special events and projects for the CAO and the Mayor’s office.
Coordinate attendance, including registration, travel, and accommodations, at external events, conferences and seminars, both domestic and international, for the CAO and members of Council.
Maintain spreadsheet to track Council conference and training expenses (i.e. accommodations, meals, mileage, etc.).
Prepare invoices with account numbers for signature by the CAO.
Complete expense reports and other monetary duties for the CAO and Mayor.
Assist with the municipal election process, as assigned.
Comply with applicable provincial and municipal legislation, including the Municipal Freedom of Information and Protection of Privacy Act, and the Municipality’s Records and Information Management Program.
Comply with the Occupational Health and Safety Act, applicable regulations, and the Municipality’s Health and Safety Program.
Other duties as assigned.

Qualifications, Knowledge, and Skills:

Must have a minimum of a two-year post-secondary school diploma in Business or Office Administration, or equivalent education and/or experience.
Education in Public Administration, including the AMCTO Municipal Administration Program, is considered an asset.
Must have a minimum of four (4) years of executive assistant and corporate customer service experience, dealing with matters of urgency, confidentiality, and high sensitivity.
Must demonstrate excellent and effective verbal and written communication skills.
Must demonstrate strong organizational skills and interpersonal skills in a manner that supports a high level of customer service.
Must demonstrate strong research skills with the ability to effectively draft documents and correspondence.
Must be proficient in computer applications in a Microsoft Windows environment.
Must have experience in coordinating special events, projects and meetings.
Fluency in more than one language is considered an asset.

Hours of Work and Working Conditions:

This position is employed in an office environment, 35 hours per week. Overtime and attendance at meetings and/or special events scheduled for evenings/weekends may be required at times.

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Closing Date:

Position Summary:

Key Responsibilities:

Qualifications, Knowledge, and Skills:

Hours of Work and Working Conditions:

Employee Group:

Non-union.

Reason for Vacancy: