CDC Contracting Inc. is seeking an organized, detail-oriented Accounts Receivable & Collections Coordinator to manage client receivables, follow up on outstanding payments, support progress billing, and help ensure that payments are collected in a timely and professional manner.
This role is critical to CDC’s cash flow and financial discipline. The successful candidate will work closely with Finance, Project Managers, Project Coordinators, Estimating, and Operations to ensure invoices, progress certificates, change orders, backup documentation, statutory declarations, WSIB, insurance certificates, and other required billing documents are complete, accurate, submitted on time, and followed through until payment is received.
Responsibilities:
Accounts Receivable & Collections
- Monitor all outstanding accounts receivable and maintain an accurate AR aging report.
- Follow up with clients, consultants, owners, developers, and general contractors regarding unpaid invoices and progress draws.
- Ensure collection calls and emails are handled professionally, consistently, and with proper documentation.
- Track payment commitments and follow up until payments are received.
- Escalate overdue accounts to the Controller, Director of Finance, and management when required.
- Maintain clear records of all collection activity, including dates, contacts, responses, and next steps.
- Identify collection risks early and communicate them to management.
Progress Billing Support
- Assist with monthly progress billing and payment application submissions.
- Coordinate with Project Managers and Project Coordinators to ensure billing is submitted accurately and on time.
- Confirm that billed amounts align with approved contract line items, completed quantities, change orders, and project documentation.
- Track submitted progress certificates and follow up with consultants or clients for approval status.
- Ensure approved progress certificates are converted into invoices and collected within required payment timelines.
- Track holdbacks, statutory declarations, lien period requirements, and release dates where applicable.
Jonas Construction Software & Accounting Records
- Maintain accurate accounts receivable records in Jonas, including invoices, payments, credits, holdbacks, and client account details.
- Use Jonas to monitor AR aging, payment status, project billing, client balances, and collection follow-up.
- Ensure invoices and payments are properly coded by project, client, contract, and line item where applicable.
- Work with Finance and Project Managers to ensure billing information in Jonas aligns with progress certificates, approved change orders, and project documentation.
- Assist with Jonas reporting for weekly AR meetings, month-end review, cash flow forecasting, and collection tracking.
- Help ensure that billing, collections, and project records are accurate and properly maintained in CDC’s systems.
Documentation & Compliance
- Ensure all billing packages are complete before submission, including supporting documents such as:
- Progress certificates
- Statutory declarations
- WSIB clearance certificates
- Insurance certificates
- Change order approvals
- Backup documentation
- Consultant approvals
- Purchase order or contract references
- Maintain organized digital records in CDC’s accounting and document management systems.
- Ensure invoices are coded and tracked correctly by project, client, contract, and line item where applicable.
- Support compliance with internal procedures, contract requirements, and payment terms.
Internal Coordination
- Work closely with Project Managers to confirm completed work, billing status, change order status, and collection issues.
- Coordinate with Accounts Payable and Job Costing to help ensure AR, AP, and project cost reporting are aligned.
- Support monthly financial reporting by providing updated AR status, collection notes, and cash flow expectations.
- Attend AR review meetings and provide updates on overdue accounts, collection risks, and expected payment dates.
- Assist Finance with month-end close related to receivables, billing, holdback, and collections.
Reporting & Process Improvement
- Prepare weekly AR aging and collections reports.
- Track key collection metrics, including overdue balances, days sales outstanding, and expected cash receipts.
- Help develop and improve AR procedures, billing checklists, collection templates, and follow-up processes.
- Identify recurring issues that delay payment and recommend process improvements.
- Support CDC’s goal of building a disciplined, accountable, and proactive finance department.
Qualifications
- 4+ years of experience in accounts receivable, collections, billing, finance administration, or a similar role.
- Experience in construction, civil construction, development, infrastructure, or project-based billing is strongly preferred.
- Experience with Jonas Construction Software is strongly preferred.
- Understanding of progress billing, holdbacks, change orders, and construction payment processes is an asset.
- Strong attention to detail and ability to follow through on outstanding items.
- Professional communication skills, especially when dealing with clients and overdue payments.
- Strong organizational skills with the ability to manage multiple projects, clients, and deadlines.
- Comfortable working with accounting software, Excel, Outlook, SharePoint, and digital filing systems.
- Ability to work with Project Managers, Finance, and Operations in a fast-paced environment.
- Knowledge of Ontario construction payment timelines, lien holdbacks, or prompt payment legislation is an asset.
Key Skills
- Accounts receivable management
- Collections and follow-up discipline
- Jonas Construction Software
- Construction billing knowledge
- AR aging management
- Progress draw tracking
- Holdback tracking
- Contract and documentation review
- Strong written and verbal communication
- Accuracy and attention to detail
- Organization and follow-through
- Problem-solving
- Team collaboration
Success Measures
Success in this role will be measured by:
- Timely collection of outstanding receivables
- Reduction of overdue AR balances
- Accurate and complete billing submissions
- Improved follow-up on progress certificates and client payments
- Clear AR reporting and collection notes
- Accurate use of Jonas for AR, billing, payment tracking, and reporting
- Better alignment between billing, project documentation, and finance records
- Fewer payment delays caused by missing or incomplete documentation
Ideal Candidate
The ideal candidate is proactive, organized, persistent, and professional. They understand that collecting money is not just an accounting function — it is a key part of project delivery, cash flow, and company performance.
They are comfortable following up with clients, asking direct questions, documenting responses, and ensuring that payment commitments are tracked until money is received. They are also able to work internally with Project Managers and Finance to solve issues before they delay payment.
The ideal candidate has experience in a construction or project-based accounting environment and is comfortable using Jonas or similar construction accounting software to track billing, receivables, collections, and project information.
Why Join CDC
CDC Contracting Inc. is a growing civil construction company focused on water, wastewater, roads, earthworks, and infrastructure projects across the GTA. We are building stronger systems, stronger teams, and a more disciplined financial structure to support continued growth.
This role is an important part of that growth and will have a direct impact on CDC’s cash flow, project controls, and financial accountability.
Pay: $55,000.00-$75,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Life insurance
- On-site parking
- Profit sharing
- RRSP match
Work Location: In person
