JOB TITLE: Technician, Accounts Payable
POSITION STATUS: Permanent – Full Time
DEPARTMENT: Accounts Payable
LOCATION: Montreal
WHO WE ARE
At Air Canada Vacations, we’re in the business of making dreams travel. That’s why we offer vacation packages, tours, cruises and more tailored to everyone’s individual needs. We like to say we have a vacation for every traveler because we do!
If you're someone who's passionate about exploring the world and sharing that enthusiasm with our customers, we'd love to welcome you to our team.
For over 50 years, Air Canada Vacations has been making travel easy, so come and join us in helping fellow Canadians create unforgettable memories wherever they go.
WHAT YOU'LL BE DOING
Technician Accounts Payable is responsible for keeping the system running smoothly by managing cash flow and paying vendors and suppliers in an accurate, efficient, timely manner and compliance with payment deadlines. Responsible to ensure that all payments are made in accordance with the contracts entered in Hotelex by Air Canada Vacations. Responsible for the calculation and analysis of all margins with respect to month end reporting. The AP specialist will have a daily, ongoing impact on financial transactions, keeping track of payments, on time and on good terms with our valued partners.
KEY RESPONSIBILITIES:
- Rigorously review invoices for appropriate documentation prior to payment
- Calculate, verify, reconcile and post invoices in the accounting system and proactively perform invoice payments on time as per contracts and payment deadline
- Validate and ensure early booking bonus payments are made in a timely manner
- Audit and validate all land contracts in order to ensure accuracy of payments
- Ensure “Business Partner” payment information is accurate
- Ensure charges are correctly distributed to the general ledger
- Verify all hotel modifications, all internal program modifications and ensure payments / credits are made accordingly
- Verify and adjust payments based on dispatch reports relating to no-shows and canceled bookings
- Need to perform weekly analysis and reconciliations of accounts
- Analyze all margins and ensure errors are fixed prior to month-end closing
- Analyze payments made in previous months to ensure any errors are detected and if necessary, corrections are made and credits taken
- Verifies that the correct sales tax rate is charged on applicable invoices
- Rigorously work on Month end analysis of all travelled bookings for monthly Product Cost
- Responsible for preparing and reconciling the month end report for all GL codes, number of passengers and departure dates and submitting any discrepancies to the accounts receivable dept.
- Act as a source person for all suppliers and internal related queries
- Reconcile supplier statements to ensure payment accuracy
- Make certain that all brochure contributions are recovered in a timely manner
- Report of any discrepancies to Supervisors
- Responsible for the completion of measurable objectives, as agreed to with the supervisor, that will allow the department to continue to improve both processes and customer service
- Handling of daily requests coming in Accounts Payables mailbox
- Creating of files and storing of all documents in the mailbox
- Handling of groups: Reconciliation, validating payment versus quotes and contracts, month end analysis and finalising the Product Cost
- Assist Supervisors, senior financial officers as needed
- Support the company in optimizing its financial transactions and systems
- Strengthen and grow relationships with vendors and suppliers through timely payment and in responding to their emails in a timely manner
- Assist in streamlining and improving the accounts payable process
- Exercise integrity and confidentiality in financial regulations
- Produce ad hoc analyses and perform any other related tasks requested by superiors
KNOWLEDGE AND SKILLS REQUIRED:
- College diploma in accounting or related field
- At least two (2) years’ experience in an Accounts Payable department or equivalent.
- Perfectly Bilingual (French and English)
- Excellent organisational, problem solving and prioritizing skills
- General Accounting knowledge
- Advance computer skills (Excel, Word, Microsoft office)
- Travel Industry knowledge would be an asset
- Ability to work under pressure
- Ability to work in a team environment, as a contributing member to attain department goal
- Demonstrates initiatives and flexibility
- Demonstrates judgement
- Excellent communication and analytical skills
- Ability to work according to priorities and meet deadlines
- Ability to manage difficult situations and resolve problems quickly and efficiently
- Ability to work independently
- Good teamwork skills; to collaborate effectively with team members
- Ability to anticipate needs and take initiative
WHY WORK WITH US?
- Our team loves to travel, and we have one of the most generous employee travel programs in the industry. You’ll be eligible for travel privileges for yourself and other eligible persons once you’ve completed 6 months of service
- Hybrid work model : Corporate Mandate of 4 days in office (Tuesday, Wednesday, Thursday + 4th day of your choice) and 1 day from home
- We value your wellbeing and offer a wide variety of benefit plans, including health and dental, for you and your family
- We offer training and development tools to help unlock your full potential
Please note that these benefits apply to permanent, full-time employees.
Visit our Careers page for a full list of benefits.
OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION
Air Canada Vacations is committed to ensuring a Diverse, Equitable, and Inclusive Workplace, fundamental to its core values. We celebrate the uniqueness of every individual, listen to every voice, and instill a sense of belonging in our people that allows each team member’s authentic self to truly shine.
We encourage individuals of all backgrounds to apply as we strive to create a diverse team that mirrors the diversity of the customers and communities we serve as an equal opportunity employer. Should you require any accommodation, please inform us and we will work with you to meet your accessibility needs. For any accessibility-related assistance, requests for information in accessible alternative formats or to report any accessibility problems, please share in your application.
Linguistic Requirements
When qualifications are equal, preference will be given to bilingual candidates. The position involves daily interactions with partners, clients, and colleagues located outside of Quebec.
