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Posting Reason:
New Position
Job Type:
Employee
Anticipated Duration in Months (for contracts and temporary assignments):
36
Job Family:
Academic Delivery Support
# of Open Positions:
1
Faculty/Service - Department:
UGME Administration
Campus:
Roger Guindon Hall
Union Affiliation:
SSUO
Date Posted (YYYY/MM/DD):
2026/06/18
Applications must be received BEFORE (YYYY/MM/DD):
2026/06/29
Hours per week:
35
Salary Grade:
SSUO Grade 08
Salary Range:
$64,865.00 - $81,935.00
About the Faculty of Medicine
Welcome to the University of Ottawa Faculty of Medicine, the first and largest bilingual medical faculty in Canada. Our learners have access to state-of-the art facilities and specialized institutions as they learn alongside world-class physicians and scientists. Consistently ranked among the top 10 medical schools in Canada, our faculty is among the top faculties of medicine in the world for research impact in biomedical and health sciences.
Position Purpose :
The Competency-Based Assessment Coordinator is responsible for the proper operational delivery of all competency-based assessment related activities (e.g. Entrustable Professional Activities (EPA)) while working in close collaboration with internal and external stakeholders and is the primary point of operational accountability as it pertains to the portfolio. They ensure proper implementation, ongoing maintenance, and continuous improvement across all clerkship rotations and hospital sites and that faculty and preceptors are trained and supported, and student progress is monitored systematically against defined thresholds. They are responsible for providing accurate and timely data and appropriate logistical support to the Clerkship Competence and Promotion Committee (CCPC) to ensure informed, evidence-based promotion decisions can be successfully completed. They ensure compliance with accreditation standards as determined by the Committee on Accreditation of Canadian Medical Schools (CACMS) to remain in good standing.
Specific Accountabilities :
Planning and Coordination:
Coordinates the development, maintenance, and execution of competency-based assessment strategies and activities (e.g. EPA) in close collaboration with the Clerkship Directors and the Assistant Dean, Student Assessment and Promotion.
Supports and works closely with Hospital Coordinators and Rotation Leads in completing assessment-related tasks related to each clinical site; compiles status reports and follows up on action items in a timely manner.
Acts as the institutional subject matter expert on competency-based assessments , providing progress reports to UGME leadership.
Identifies change management and program improvement areas to ensure proper continuous delivery.
Assessment Platform and Data Management:
Monitors assessment completion and progress data in the designated assessment platform on a defined cycle; generates reports identifying students at risk of not meeting minimum thresholds by Year 3 completion.
Maintains assessment-related data mapping documentation; coordinates updates to the assessment platform configuration when curriculum or rotation structures change.
Determines IT requirements in collaboration with the Supervisor, Project Management, and identifies improvements for the tools and platforms to record and store assessment and evaluation and ensures proper interaction with existing IT solutions and alignment with established governance and system management processes.
Administration & Committee Support:
Provides full administrative and logistical support to the CCPC: meeting organization, agenda preparation, minutes, and documentation of decisions and action items.
Prepares structured pre-meeting briefing packages for each CCPC meeting, compiling longitudinal assessment data, threshold status, and clearly identified flags for review, ensuring members have the information needed to deliberate meaningfully.
Collaborates with the UGME Clerkship Exam Coordinator to ensure that assessment data and examination/OSCE data are aligned when preparing committee briefing packages, to ensure the CCPC receives a coherent, integrated picture of each student’s longitudinal performance.
Manages the escalation documentation process when cases are referred to the Student Promotions Executive Committee (SPEC): prepares the required structured summary of longitudinal performance and prior documentation.
Manages escalation communications between Rotation Leads and the Clerkship Competence and Promotion Committee when students are flagged as not meeting thresholds.
Training and Engagement:
Ensures effective training in assessment methodology is available for all preceptors and Rotation Leads by collaborating with the Office of Continuing Professional Development (CPD) and instructional designers to develop and deliver mandatory training.
Coordinates training events, open houses, focus groups, and communications to relay expectations, implementation timelines, ongoing updates and observation requirements.
Acts as a first point of contact and ensures ongoing support and troubleshooting for preceptors encountering difficulties with submitting assessments while using the online platform.
Knowledge, Experience, Competencies, and Skills
Essential Qualifications:
University Degree in Administration, business or similar specialty or an equivalent combination of education and work experience
Three years of related experience.
Other Skills and Competencies:
Experience in project management or coordination and in using project management tools.
Experience in leading the change management process.
Experience in communications, writing reports, website content and promotional materials.
Excellent organizational skills, ability to work under pressure and to meet strict deadlines.
Ability to interpret requirements, create processes and procedures.
Ability to collect and analyze data for the purpose of creating meaningful reports.
Ability to multitask, manage multiple initiatives and organize events.
Ability to work autonomously and organize work to meet firm deadlines.
Excellent interpersonal, communication and problem-solving ability.
Maintains strict confidentiality of all learner-specific information.
Strong customer service experience and ability to effectively work with faculty members and key stakeholders.
Experience using computer systems and software such as Windows, Microsoft 365 applications (Word, Excel, PowerPoint, Outlook, etc.), MS Teams, SharePoint, Elentra, One45, Brightspace. Experience with project management software is considered an asset.
Bilingualism – French and English (spoken and written).
#LI-Hybrid
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.
The University of Ottawa embraces diversity and inclusion in the workplace. We are passionate about our people and committed to employment equity. We foster a culture of respect, teamwork and inclusion, where collaboration, innovation, and creativity fuel our quest for research and teaching excellence. While all qualified persons are invited to apply, we welcome applications from qualified Indigenous persons, racialized persons, persons with disabilities, women and LGBTQIA2S+ persons. The University is committed to creating and maintaining an accessible, barrier-free work environment. The University is also committed to working with applicants with disabilities requesting accommodation during the recruitment, assessment and selection processes. Applicants with disabilities may contact [email protected] to communicate the accommodation need. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Note: if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.
If this is a front-line position with responsibilities to interact with students, selected candidates must be rated at the Low Advanced proficiency level or higher for both oral comprehension and reading comprehension in their second official language. The rating is determined by a proficiency test designed by the Official Languages and Bilingualism Institute.
Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 – Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.
