on document controller Jobs – 98 Openings This Week

Administrative Project Coordinator - Ottawa Office
Keller Engineering —Ottawa, ON
- $50,000–$53,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Dental care
- Paid time off
Quick apply
3d
Accounts Receivable Specialist
Cropac Equipment Inc —Oakville, ON
- $50,000–$55,000 a year
- Full-time
- Microsoft Office
- In-person
- Communication skills
- Dental care
- Paid time off
Quick apply
3d
Senior Accountant
Vaco by Highspring —Toronto, ON
- $85,000–$90,000 a year
- Microsoft Word
- Microsoft Excel
- ERP systems
Quick apply
9d
Finance Associate
WilsonCTS —Toronto, ON
- $55,000–$65,000 a year
- Full-time
- Hybrid work
- Serving
- Microsoft Excel
- Finance
Quick apply
Technical Service Administrator
Johnvince Foods —Belleville, ON
- $50,000–$55,000 a year
- 8 hour shift
- English
- Administrative experience
- In-person
- Dental care
- Vision care
Quick apply
2d
Cost Controller - Nuclear Construction
Kiewit Corporation —Oshawa, ON
- $99,000–$149,000 a year
- Overtime
- Microsoft Excel
- Engineering
- Microsoft Office
- Dental care
- Paid time off
6d
Accounts Payable Associate
Desco Plumbing and Heating —Mississauga, ON
- From $50,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
5d
Accountant
MacEwen Petroleum Inc. —Maxville, ON
- $60,000–$70,000 a year
- Bilingual
- English
- Finance
- Dental care
- Life insurance
Quick apply
10d
Senior Manager, Finance
First Quantum Minerals Ltd. —Toronto, ON
- Full-time
- ERP systems
- Analysis skills
- Presentation skills
Senior Canadian Income Tax Analyst
Aon Corporation —Toronto, ON
- $64,400–$85,900 a year
- Master's degree
- Bachelor's
- No university degree
Revenue Accountant - Multi-Residential
Morguard —Mississauga, ON
- Microsoft Office
- Analysis skills
- Accounting
Quick apply
Senior Accountant, Consolidations
Morguard —Mississauga, ON
- Microsoft Office
- Analysis skills
- Bachelor's
Quick apply
Senior IFRS Accountant
ARAG Legal Solutions Inc —Toronto, ON
- $90,000–$110,000 a year
- Finance
- Analysis skills
- Bachelor's
Quick apply

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Accounts Receivable Specialist
Cropac Equipment Inc —Oakville, ON
Cash & Records Management: Managing cash receipts, preparing deposits, and ensuring journal entries are accurate and compliant with our financial policies.
$50,000–$55,000 a year
Quick apply
3d
Utility Billing & Accounts Specialist
Clean Cut Energy —Waterloo, ON
A comprehensive understanding of utility metering, utility billing, usage data analysis, accounts receivable processes and strict adherence to corporate…
$58,000–$65,000 a year
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Accounts Receivable Specialist
Cropac Equipment Inc —Oakville, ON
Cash & Records Management: Managing cash receipts, preparing deposits, and ensuring journal entries are accurate and compliant with our financial policies.
$50,000–$55,000 a year
Quick apply
3d
Senior Accountant
Vaco by Highspring —Toronto, ON
Strong opportunity for progression and development (plans for this role to progress into a Manager once ready). CPA designation or in the process.
$85,000–$90,000 a year
Quick apply
9d

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Administrative Project Coordinator - Ottawa Office

Keller Engineering
Ottawa, ON

Quick apply

Job details

Permanent | Full-time
3 days ago

Benefits

Extended health care
RRSP match
Dental care
Paid time off
Company events

Skills

Microsoft Powerpoint
Microsoft Word
Project Management
Microsoft Excel
Microsoft Outlook
Post-secondary education
English
Microsoft Office
High school diploma or GED
Project management
Accounting
QuickBooks
Organizational skills
Project management software
Bookkeeping
Communication skills

Full job description

The Project Coordinator for our teams in Ottawa, will play a vital role in supporting the teams and Regional Director, ensuring the smooth progression of projects within Keller Engineering. This role involves client communication, project administration, invoicing, managing accounts receivable, document management, team scheduling, and assistance with the preparation of reports, contributing to the overall efficiency and success of regional operations. This role requires excellent organizational skills, attention to detail, and effective communication to maintain high standards in client relations and project management.

Key Responsibilities

1. Project Coordination

a) Open and maintain project files using the prescribed standardized structure.

b) Communicate with clients to collect required documentation, understand the nature of the project requests, and ensure project timelines are met.

c) Assist with finalizing and formatting of reports, such as reserve fund studies, and building condition assessments.

d) Ensure timely updates to project statuses and manage project-related databases.

e) Serve as an initial point of contact for clients, providing updates on project status and responding to inquiries.

f) Follow up with clients to obtain missing documentation or approvals required for project progression.

g) Prepare, track, and distribute proposals in conjunction with Team Manager and Regional Director.

2. Administrative Support & Client Communication

a) Maintain and update project tracking systems to ensure accurate and up-to-date records.

b) Coordinate client and team meetings, including scheduling.

c) Support the Regional Director and Team Managers with general administrative tasks as required

d) Prompt and follow up with project professionals as client or invoicing deliverables may dictate.

e) Answer and direct incoming phone calls professionally.

f) Respond promptly to client emails and inquiries.

3. Financial Administration

a) Manage accounts receivable, including issuing invoices upon project completion or milestone

b) Follow up on outstanding payments and maintain accurate financial records. (e.g. 30, 60, 90 days)

c) Assist in verifying and reconciling accounts payable transactions.

d) Answer client and vendor inquiries related to financial matters, including payment schedules and account discrepancies.

e) Collaborate with the Controller to ensure accurate financial reporting and adherence to accounting protocols.

4. Quality Assurance

a) Ensure all client deliverables meet company standards for appearance and structure.

b) Monitor timelines and deadlines to ensure projects stay on track and escalate issues, when necessary, follow-up with Project Leads, notify Team Managers when appropriate.

5. Collaboration

a) Work closely with Project Coordinators and Corporate Services staff to align efforts and share best practices.

b) Contribute to improving processes and tools to enhance efficiency and client satisfaction.

c) Provide same services as above to support other teams as may be required.

Qualifications & Skills

Post-secondary diploma or diploma in administration, project management, or a related field is preferred.
1-3 years in a similar role, preferably in the engineering, construction, or consulting industry.
Highly Proficient in Microsoft Office Suite (Word, Excel, Outlook). Experience with project management software is an asset.
Strong verbal and written communication skills with an ability to interact professionally with clients and team members.
Highly organized with the ability to manage multiple priorities and deadlines.
Meticulous with reviewing documents and ensuring compliance with standards.
Proactive approach to identifying and resolving issues independently.

Language Requirement

· Full proficiency both written and spoken in English is required.

Suitability

This would be a great fit for someone who:

· Is comfortable with computers and learns new programs quickly.

· Is a logical thinker.

· Is organized and detail oriented.

· Is comfortable working in a team and communicates well with others.

· Has the ability to work independently and is a self-starter.

· Has the ability to problem solve, make decisions, and multitask.

· Has good office administration and organizational skills.

· Has the ability to manage time effectively.

Work Environment

Full-time, in office-based role, with a collaborative team environment.
Fast-paced environment requiring adaptability and multitasking.
The role may occasionally require extended hours during peak periods.

Job Types: Full-time, Permanent

Pay: $50,000.00-$53,000.00 per year

Benefits:

Company events
Dental care
Extended health care
Paid time off
RRSP match

Application question(s):

How would you rate your proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint)?
Are you comfortable finalizing and formatting professional reports in Microsoft Word, or Adobe?

Education:

Secondary School (preferred)

Location:

Ottawa, ON (required)

Work Location: In person

Quick apply

Refine Your Search

document controller jobs in on

Administrative Project Coordinator - Ottawa Office

Accounts Receivable Specialist

Senior Accountant

Finance Associate

Technical Service Administrator

Cost Controller - Nuclear Construction

Accounts Payable Associate

Accountant

Senior Manager, Finance

Senior Canadian Income Tax Analyst

Revenue Accountant - Multi-Residential

Senior Accountant, Consolidations

Senior IFRS Accountant

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