NPLC Secretary
Nurse Practitioner Led Clinic
Job Posting: Non-Union 2026-138
Temporary Part-Time Position (June 2026 to approximately March 2027)
Located on the coast of beautiful Georgian Bay, our facility offers the best that both nature and technology can offer. We work in one of Canada’s most modern health care facilities and live in one of Canada’s top outdoor adventure destinations. You can get from desk to dock in 10 minutes!
Being a member of the WPSHC team means you work with a leadership team that is collaborative and approachable. WPSHC team members are passionate and dedicated to delivering high-quality patient and family-centered care. Our team approach offers employees the opportunity to use their complete skill set in a modern environment.
For more information on WPSHC, please visit our website.
The Departmental Assistant provides administrative and project-based support to the Manager of Operations and Clinical Lead within the Nurse Practitioner Led Clinic (NPLC) Department. The role is responsible for organizing, maintaining, and improving departmental administrative systems, with a particular focus on electronic document management, policy and procedure coordination, orientation resources, and meeting support. The Departmental Assistant contributes to the efficient and effective operation of NPLC programs by reducing administrative burden, improving access to information, and supporting consistent, organized departmental practices
About the Benefits
In return for your dedication, you will be rewarded with a competitive hourly wage of $27.61 to $31.75 per hour, based on experience. In addition, you can look forward to the following array of benefits:
- Healthcare of Ontario Pension Plan (HOOPP)
- 6% vacation pay and 13% pay in lieu of fringe benefits (9% if enrolled in HOOPP)
- Employee & Family Assistance Program (EFAP)
- Wellness Program & onsite gym
Best of all, you will be welcomed into a supportive interdisciplinary team environment that will allow you to develop a wide breadth of skills. This is an opportunity to grow in an established and highly respected organization, using your experience and skills to inspire a direct and positive impact on the community.
Responsibilities Include:
- Providing day-to-day administrative support to the Manager of Operations and Clinical Lead, including calendar management, scheduling meetings, and coordinating logistics.
- Receiving, screening, and prioritizing telephone calls, emails, and correspondence, exercising judgment in redirecting or escalating items as appropriate.
- Arranging internal meetings, including booking meeting rooms or virtual platforms, preparing and distributing agendas and materials, and recording and distributing meeting minutes.
- Promoting awareness and community participation in Nurse Practitioner Led Clinic Sites programs and assisting in the preparation and distribution of communications both internally and externally to support patient care;
- Demonstrating the highest standards of customer and patient service for all internal and external interactions and customers;
- Maintaining a high standard of patient confidentiality as outlined by the MOHLTC;
- Performing other duties as necessary or as assigned.
You will need to have completed a secondary school diploma and//or a diploma in secretarial/administrative assistance or a related field. You will also need to have:
- Post-secondary certificate/diploma in Office Administration or equivalent combination of education and experience.
- Minimum two (2) years of administrative experience.
- Demonstrated professionalism, tact, and diplomacy in interactions with others.
- Excellent attention to detail with strong organization skills.
- Demonstrated excellent verbal and written communication skills.
- Ability to work in a fast-paced environment with changing priorities, have exceptional time management skills and perform well under pressure with tight deadlines.
- Proficient with computers, word processing and spreadsheet programs, database management and associated software applications, including Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Strong understanding of privacy and confidentiality.
- Demonstrated satisfactory attendance levels, work performance, disciplinary history, and positive work references.
The ideal candidate's work will exemplify WPSHC's core values: compassion, accountability, rights and responsibilities, excellence, and safety.
Please note: For the safety and well-being of our patients, employees, and visitors, we require proof of COVID-19 vaccination before commencing employment. Exceptions may be made for individuals who are unable to receive a COVID-19 vaccine for legislated protected reasons (e.g. medical exemption). All incumbents in this position will be required to provide a clear vulnerable sector check as a condition of employment.
West Parry Sound Health Centre is committed to providing accommodations throughout the recruitment and selection process to applicants with disabilities to ensure equal participation. If selected to participate in the recruitment and selection process, please inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes.
Personal information submitted will be used for the purpose of this competition only.
Please be advised the WPSHC property is smoke-free.
Don’t miss this opportunity to expand your skills in a collaborative working environment - Apply Now!
