Position Title
Administrative Coordinator, Academic Programs
Department/Unit
Schulich School of Law - General
Location
Halifax, Nova Scotia, Canada
Employee Group
NSGEU Local 77
Duration of Contract (if applicable)
1-year
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$26.73 - $33.84 per hour ($48,651 - 61,582 per annum, 35 hours per week)
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
As the first university-based common law school in the nation, the Schulich School of Law offers a unique and enlightened approach to legal education. A diverse curriculum, leading specializations, and internationally recognized faculty provide exceptional opportunities in all facets of legal education. Reporting to the Director, Student and Academic Affairs, the Administrative Coordinator, Academic Programs is responsible for coordinating, implementing, and monitoring administrative processes and logistics related to the Juris Doctor (J.D.) grade records, appeals processes, Academic Timetable, examination procedures, non-traditional academic program offerings, and Studies Committee deliberations. The role also provides administrative support to the members of Office of the Associate Dean Academic.
Key Responsibilities
- Create and maintain tracking tools to ensure accurate and timely grades submission, entry, processing, and communications; analyze grade distributions, calculate weighted average GPAs, and communicate proactively with faculty and staff (Law school and Registrar’s Office) as needed.
- Provide administrative support on all academic policy and procedure matters, including communication, implementation, review, student appeals, and Studies Committee matters, deliberations, and meetings.
- Assist with the development of the J.D. timetable, taking into consideration multiple factors and scheduling requirements, and ensure accurate and effective communication and administration throughout the year.
- Coordinate administrative and logistical matters related to examinations, including syllabus review, scheduling, exam codes, room bookings, invigilation, student communications, and liaising with faculty and instructional technical support.
- Coordinate administrative processes for non-traditional academic programming, including the Smith Shield Moot, Judge’s Clerkships programs, Public Law placements, and Directed Research Paper courses.
- Administrative support for members of the Office of the Associate Dean Academic as required.
Note
The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.
Required Qualifications
- Business/Office Administration Diploma with three to five years’ related work experience in a student services setting (or equivalent combination of training and experience).
- Proficiency in Microsoft Office, including advanced knowledge of Excel, is required as well as the ability to learn new software programs (i.e. Law Marks, Banner), and effectively trouble-shoot.
- Excellent written and oral communications skills.
- Excellent organizational skills, ability to multi-task and maintain a high degree of accuracy.
- Demonstrate strong initiative, superior interpersonal skills and the ability to maintain composure in challenging situations.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core competencies, in particular:
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
- Communication
- Service
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
