hamilton, on administration manager Jobs – 95 Openings This Week

Office Manager HVAC Service Company
Confidential —Hamilton, ON
- $65,000–$75,000 a year
- Full-time
- Customer service
- Administrative experience
- HVAC
- Dental care
- Vision care
Quick apply
4d
Team Lead
Krest One Dental —Mississauga, ON
- $27–$30 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
6d
Optometric Technician/Receptionist/Assistant Manager
Dr. Chaudhry and Associates —Mississauga, ON
- $19.50–$22.00 an hour
- Part-time
- Sales
- Customer service
- Medical office experience
- Vision care
Quick apply
8h
office manager
Derry Health and Wellness Center —Milton, ON
- $36.50 an hour
- Weekends as needed
- English
- Wellness program
3h
Clinic Branch Manager - Medical Aesthetics Clinic
ChaimsPro Medical Aesthetics —Mississauga, ON
- $28–$30 an hour
- Full-time
- Customer service
- Medical office experience
- Supervising experience
- Dental care
Quick apply
5h

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Office Manager HVAC Service Company

Confidential
Hamilton, ON

Quick apply

Job details

Full-time
4 days ago

Benefits

Dental care
Company events
Vision care
On-site parking

Skills

Customer service
Filing
Administrative experience
HVAC
Accounting
Computer skills
Construction
Office management
Communication skills

Full job description

About the Role

A busy HVAC service company is seeking a highly organized Office Manager to support daily office operations, accounting administration, customer service, scheduling, and dispatch coordination.

This role is ideal for someone who is proactive, detail-oriented, and comfortable being the right hand to the manager in a fast-paced service environment. Strong accounting and administrative skills are required. HVAC, trades, construction, or field-service dispatch experience is an asset, but we are willing to train the right person on dispatch if they bring the right skills, attitude, and ability to learn.

Key Responsibilities

Manage daily office administration and help keep the office organized, efficient, and on track.
Support accounting functions including invoicing, accounts payable, accounts receivable, payment tracking, financial records, and related follow-up.
Assist with customer phone calls, emails, scheduling requests, service coordination, and general inquiries.
Support dispatch coordination for technicians, service calls, installations, maintenance work, and field availability.
Prepare and maintain work orders, invoices, purchase orders, customer records, reports, and office documentation.
Communicate professionally with customers, service techs, suppliers, vendors, and management.
Help track priorities, follow up on outstanding items, and ensure important details do not fall through the cracks.
Assist with general process improvements, filing, documentation, and office systems.

Qualifications

Previous experience in office management, accounting administration, bookkeeping, senior administration, or a similar role.
Strong accounting knowledge and comfort working with invoices, payments, payables, receivables, and financial records.
Excellent organization, accuracy, follow-through, and ability to manage competing priorities.
Strong customer service and communication skills by phone and email.
Comfortable working with customers, technicians, suppliers, and management.
Experience in HVAC, construction, trades, service dispatch, or a similar field-service environment is an asset.
Dispatch experience is preferred but not required; training will be provided for the right candidate.
Strong computer skills and ability to learn office, accounting, and scheduling systems quickly.
Professional, reliable, discreet, and able to take initiative.

The Right Fit

The successful candidate will be someone who brings structure, calm, and follow-through to a busy office. They will be trusted to support the manager, keep priorities moving, and help ensure customers, technicians, paperwork, and accounting details are properly handled.

Pay: $65,000.00-$75,000.00 per year

Benefits:

Company events
Dental care
On-site parking
Vision care

Experience:

Office management: 3 years (required)
Accounting: 2 years (required)

Work Location: In person

Quick apply

Refine Your Search

administration manager jobs in hamilton, on

Office Manager HVAC Service Company

Team Lead

Optometric Technician/Receptionist/Assistant Manager

office manager

Clinic Branch Manager - Medical Aesthetics Clinic

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