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Payroll Manager Senior Profile – US/CANADA Payroll Scope (Toronto-based) –
Project Delivery Partners —Toronto, ON
Process garnishments, child support orders, tax levies, and creditor garnishments per state and federal regulations. Manage state and local taxes.

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Payroll Manager Senior Profile – US/CANADA Payroll Scope (Toronto-based) –

Project Delivery Partners
Toronto, ON

Apply Now

Job details

Full-time

Skills

Microsoft Excel
Ceridian
Filing
Dayforce
Bachelor's
Accounting
Payroll
HRIS
Accounting
Communication skills
Workday

Full job description

Payroll Manager Senior Profile – US/CANADA Payroll Scope (Toronto-based) –

Job Description:

As part of our continued growth and US expansion, we are seeking an experienced Payroll Manager, based in Toronto, to own the full operational and compliance management of payroll for our US entities. A working knowledge of Canadian payroll will be considered a valuable additional asset.

The successful candidate will serve as the company's payroll subject matter expert, with deep mastery of US federal and multi-state payroll regulations and a strong ability to operate autonomously in a fast-paced, cross-border environment.

Key Responsibilities

1. US Payroll Operations – Multi-State [Core Responsibility]

Own end-to-end payroll processing for all US-based employees across multiple states

Master federal payroll taxation

Manage state and local taxes

Handle all federal filings

Apply Fair Labor Standards Act (FLSA) rules: overtime calculations, exempt vs non-exempt classification, multi-state minimum wage compliance

Process garnishments, child support orders, tax levies, and creditor garnishments per state and federal regulations

Manage New Hire Reporting obligations per state

Company registration in new states

Administer employee benefits in payroll: 401(k) contributions, FSA/HSA deductions, group insurance

Handle complex scenarios

2. Compliance, Controls & Regulatory Watch – US

Ensure full compliance with US federal and multi-state payroll laws and regulations

Conduct regular internal audits and payroll account reconciliations

Meet all tax deposit and filing deadlines with the IRS and state tax agencies

Maintain active regulatory watch: new state laws, IRS updates, annual SUI/SUTA rate changes, FLSA guidance

Prepare for external audits

3. Payroll Systems & Reporting

Help the Group to implement unique payroll software linked to the HRIS (Workday)

Implement payroll processes

Configure new payroll rules and maintain calculation tables

Calculation and tracking of vacation accruals

Produce regular HR/Finance reports

Contribute to digitalization and continuous process improvement initiatives

4. Internal Coordination & Stakeholder Management

Serve as the primary point of contact for employees on all payroll-related questions

Work closely with HR and Finance

Coordinate with external US tax and legal advisors

Support onboarding and offboarding processes from a payroll perspective

5. Canadian Payroll Knowledge – Nice to Have

While not a core requirement for this role, familiarity with Canadian payroll regulations will be considered a notable advantage.

Candidate Profile

Education

Bachelor's degree (or equivalent) in Accounting, Human Resources, Business Administration, or a related field

US professional certification strongly preferred: FPC (Fundamental Payroll Certification) or CPP (Certified Payroll Professional) – American Payroll Association (APA)

Canadian certification appreciated as a complement: PCP or CPM (National Payroll Institute) – asset

Experience

Minimum 5 to 10 years of confirmed experience in payroll management (required)

Knowledge of Canadian payroll (multi-province) appreciated but not required

Experience in a multi-entity or multi-country environment is a plus

Background in a high-growth or payroll function build-out context is an advantage

Technical Skills

IRS, FLSA, FICA, FUTA/SUTA, multi-state obligations (required)

CRA, CPP/EI, provincial legislation (asset)

ADP Workforce Now, Ceridian Dayforce, Paylocity, Payworks, Workday or similar

Advanced Excel skills

Strong understanding of payroll/accounting interfaces and general ledger journal entries

Personal Qualities

Exceptional accuracy and a strong sense of confidentiality

Self-starter with the ability to manage competing priorities and tight deadlines

Strong communication and ability to explain complex payroll topics to non-specialists

Analytical mindset with a proactive approach to problem-solving

Adaptable in fast-evolving environment, resilience.

Compensation & Working Conditions

Salary based on experience

Group benefits plan

Based in Toronto

On-site + remote 1 day/week

Occasional travel to the United States

Permanent full-time position

Required Skills:

Payroll

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Payroll Manager Senior Profile – US/CANADA Payroll Scope (Toronto-based) –

Property Maintenance Supervisor

Manager, Cloud Accounting Services

Property Maintenance, Exterior Cleaning Supervisor

Payroll & Benefits Specialist (Pending Classification Review)

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