Job Summary
Reporting to the Accountant, this position is accountable to perform a variety of accounting and administrative duties to support the organization to include payroll, accounts payable, and accounts receivable. All responsibilities will be conducted in a manner that is consistent with the philosophy of Nikkei Seniors Health Care and Housing Society.
Accounting/Payroll
· Assist the Accountant in various areas of accounting, such as accounts receivable/payables, reconciliations of various accounts, maintaining records of the work completed.
· Process, verify, reconcile bills and employee expense reports, and prepare accounts payable cheque run.
· Process bi-weekly payroll including verify employee timesheets, calculate statutory holiday pay, calculate and track sick pay for casual employees, manage authorized leave requests and enter payouts in payroll system.
· Process bi-weekly payroll remittance payments. Reconcile payroll deductions, verify payroll information. Prepare T4’s and records of employment.
· Update payroll reports after bi-weekly payroll runs.
· Set up new employees in payroll system. Process approved employee rate changes and employee information and follow-up on employee termination documentation.
· Maintain historical records of all bills, receipts and pay stubs by managing electronic and paper systems.
· Prepare weekly bank deposit.
· Handle supplier and employee enquiries with Accountant’s guidance.
· Distribute and mail out payment cheques.
· Support accounting processes by participating in usual and project reporting as required.
· Perform administrative support duties such as answering telephone, weekly/annual filing, documenting information and responding to routine queries.
· Perform other related duties as assigned.
Customer Service/Communication
· Demonstrated customer service skills in an administrative healthcare/hospitality environment.
· Demonstrated ability to effectively provide quality services for staff, residents, family, public and stakeholders.
· Ability to build and maintain effective relationships with staff, residents, family and external contacts through interpersonal and communication skills (oral and written).
· Demonstrated skills as team player using clear and professional language.
· Ability to fully participate in departmental activities including on teams.
· Ability to multi-task, handle variety of demands and manage workload priorities in a calm, professional manner.
· Ability to handle confidential matters and information.
Human Resources
· Work collaboratively with all staff, residents, families, and external contacts.
· Participate and support departmental and organizational activities.
Operational Management
· Follow employee health and safety programs in compliance with WorkSafeBC regulations.
· Comply with equipment programs to ensure equipment is in working order, make recommendations for improvements on equipment.
· Comply and participate in departmental and annual audit programs to include all aspects of accounting, payroll and rent processes.
· Participate fully in education/training sessions for staff.
· Monitor equipment functioning and report malfunctions, maintenance and repair requirements to Manager.
· Complete and maintain documentation to support accounting, payroll and rent review program requirements.
Qualifications, Skills and Experience
· People person that has a heart for seniors and a positive, can-do attitude.
· Interest and knowledge of Japanese culture an asset. Japanese language skills an asset.
· Grade 12.
· Business administration courses to include accounting and administrative assistant at the certificate, diploma or university level.
· Two (2) years recent related experience.
· Or an equivalent combination of education and experience.
· Ability to work independently and as a strong team player.
· Ability to deal with others effectively.
· Ability to plan, organize and prioritize.
· Demonstrated advanced computer skills, especially MS Office and Excel.
· Business writing skills.
· Knowledge of general office procedures.
· Knowledge of practices and procedures related to accounting and payroll.
· Ability to analyze and resolve problems.
· Ability to operate related equipment.
· Ability to provide a satisfactory criminal record check.
· Fully vaccinated as per current Provincial Health Orders (PHO).
Physical ability to perform the duties of the position.
Job Type: Casual
Pay: $23.83 per hour
Benefits:
- Casual dress
- Company events
- Discounted or free food
- Flexible schedule
- On-site parking
Application question(s):
- We are looking for someone to hold down a long term casual position with us, roughly 2-3 years, experience isn't too much of an issue but we are looking for commitment. Is that something you can see yourself doing?
Work Location: In person
