Do you have prior administrative and Talent Acquisition experience? Are confident in your public speaking and presentation capabilities? Do you thrive in fast-paced work environment? Are you passionate about providing Peace of Mind to your client group? Are you looking to be a part of a growing team and company?
The Universal Group, recognized as one of Canada's Best Managed companies in 2025, has exciting opportunities in our Talent Acquisition team. As a Talent Acquisition Coordinator, you play a critical role in the effective and welcoming onboarding process of newly hired employees. This role involves developing and executing effective onboarding strategies, ensuring a positive candidate experience throughout the hiring process, assist Talent Acquisition Specialists in identifying, screening, and attracting qualified candidates.
What you will be responsible for:
Orientation & Onboarding
- Complete orientation process for new hires, including in-person and virtual group presentations.
- Act as a primary contact for new hires, answering questions, addressing concerns, and providing guidance during the orientation.
- Welcome new hires upon arrival and provide them with an office tour and presentation.
- Ensure completion of mandatory training and certifications.
- Coordinate with various departments and hiring managers to ensure all necessary equipment, access, and resources are ready for new hires on their start date.
- Maintain and update onboarding materials and processes.
Talent Acquisition
- Assisting Talent Acquisition Specialists with day to day recruiting activities.
- Utilize various sourcing methods such as job boards, social media, networking, and industry events to identify and engage potential candidates.
- Conducting and tracking reference checks.
- Assisting with various administrative tasks, including but not limited to: creating weekly recruitment reports, tracking sign-on and referral bonuses, creating email signatures, and providing feedback on new hires to their respective managers.
- Assist with the creation and distribution of internal communication for vacant positions.
- Proactively contact qualified individuals who have completed our organization's TCP course to determine if they are seeking employment opportunities.
Attending company events and making an outdoor presence at hiring events with Talent Acquisition Specialists.
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Candidate Experience
- Ensure a positive and seamless candidate experience from initial contact through the entire onboarding and process.
- Provide timely communication, feedback, and updates to new hires.
- When applicable, consider candidates for different positions based on their skills and qualifications.
Compliance and Diversity
- Ensure adherence to relevant labor laws and regulations while promoting diversity and inclusion in all aspects of the onboarding process.
What you get from us:
- This position is a 4 month contract with a possibility of extension.
- Extended Medical, Vision, and Dental benefits.
- Competitive compensation package.
- Paid vacation.
- Access to a growing organization with lots of advancement opportunities.
- Access to Employee Assistance Program.
What we need from you:
- Proven experience as a Recruitment Coordinator or similar role, ideally in a high-volume and fast paced environment is a strong asset.
- 6 months to 1 year+ of experience in administrative roles and with public speaking is preferred.
- A Bachelor's degree in Human Resources, Business Administration, or a related field is an asset.
- Strong knowledge of modern onboarding practices, tools, and technologies.
- Strong computer literacy.
- Proficiency in applicant tracking systems (ATS) and other HR software.
- Excellent interpersonal and communication skills, both written and verbal.
- Strong presentation and public speaking skills are essential.
- Strong problem-solving skills and the ability to adapt to changing needs.
- Ability to build rapport with candidates and hiring teams.
- Exceptional time management and organizational skills.
- High level of discretion and confidentiality in handling sensitive information.
Where/When you will be working:
- 3 days a week minimum in office is required.
- Typical office environment with standard working hours of Monday to Friday from approximately 8am to 4:30pm.
- Visiting various satellite office locations in the lower mainland is required.
Why Universal Group?
The Universal Group is driven by our purpose to provide Peace of Mind to both our clients and team members. Our people embrace our core values of being ‘Passionate, Authentic, and Driven’ in everything we do and in every decision we make every day. They are the fabric of who we are and, without question, the reason for our success and continued growth.
The safety of our team members and the public drives us daily.
The Universal Group is an industry leader in traffic control services, traffic management planning, traffic equipment supply, landscaping, temporary labour and occupational health and safety training. We are a one-stop shop, as our full suite of services ensures that we can manage projects from conception to completion.
For more information about the company, please visit our Indeed Profile!
Our Commitment to Diversity
The Universal Group is an equal-opportunity employer committed to diversity and inclusion in the workplace.
We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic.
Apply today; we can’t wait to hear from you. Come grow with us!
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