The AIC (https://www.abcouncil.ab.ca/) regulates Alberta’s insurance industry, supporting more than 50,000 licensees and issuing over 94,000 licenses annually across the second-largest insurance jurisdiction in Canada. We are committed to regulatory excellence, public protection, and fostering a culture of compliance across Alberta’s insurance industry.
Reporting to the Chief Executive Officer and working closely with the CFO & VP Corporate Services, the Executive Assistant plays a critical role in ensuring the smooth operation of executive and governance functions at the AIC. This position supports the CEO, Executive Team, and Board by coordinating priorities, managing governance processes, and enabling effective decision-making across the organization.
This is a highly independent role requiring a strong sense of ownership, sound judgment, and the ability to manage competing priorities with minimal direction. The Executive Assistant is trusted to anticipate needs, make informed decisions within scope, and ensure continuity of operations without reliance on constant oversight.
This is an office-based position located in Edmonton.
WHAT YOU BRING
- Strong experience supporting senior executives and coordinating governance activities.
- Highly organized and self-directed professional who thrives in a fast-paced environment and takes full ownership of their work.
- Clear understanding of the importance of accuracy, discretion, and timeliness in managing executive calendars, preparing briefings, coordinating Board and Committee materials, and ensuring governance processes run smoothly.
- You are proactive, reliable, and able to anticipate needs before they arise.
- Comfortable working with a high level of independence and discretion, managing competing priorities without requiring close supervision.
- Strong communication skills, attention to detail, and the ability to build effective working relationships with executives, board members, and stakeholders.
KEY RESPONSIBLITIES
Executive Support
- Manage the CEO’s calendar, scheduling, travel, and logistics with a proactive and forward-looking approach
- Prepare, review, and assemble briefing materials, reports, presentations, and correspondence
- Anticipate priorities and upcoming commitments, adjusting plans and materials accordingly
- Independently manage inquiries, exercising judgment in responding, redirecting, or escalating as appropriate.
Executive Team Support
- Prepare agendas, materials, and follow-up documentation for Executive Team meetings.
- Attend Executive and stakeholder meetings as required, capture decisions and action items, and track follow-through.
- Coordinate logistics, travel, and administrative needs to support Executive Team operations.
- Ensure timely flow of information and alignment across executive priorities and initiatives.
Board Support
- Coordinate Board and Committee meetings, including agendas, materials, scheduling, and logistics.
- Attend meetings as required, record decisions, and maintain accurate minutes and action items.
- Track and follow up on Board and Committee actions to ensure timely completion.
- Maintain governance documentation, records, and correspondence to ensure accuracy and compliance.
Operations & Strategic Support
- Coordinate special projects and initiatives from planning through to completion.
- Identify gaps or inefficiencies in processes and implement improvements independently.
- Manage and coordinate external and internal organization events and recognition programs.
- Support organizational initiatives and changes to ensure smooth execution and alignment with priorities.
REQUIREMENTS
Education
- A Bachelor's or diploma degree in Business or Administration.
- GPC.D designation or similar governance training.
Experience
- 7+ years of progressively responsible senior administrative experience supporting a director level and up, and/ or a team.
- Extensive experience working with Boards of Directors and Board Committees.
- Experienced with Office Suite, internet applications, in-house programs and facilities.
- Considerable experience of Board governance sensitivities and processes, and general office policies and procedures.
- Proficient in Microsoft Office Suite and standard business tools.
Equivalent combinations of education and experience will be considered.
Additional Requirements
- Employment is conditional on a clear criminal record check, covered by AIC.
Skills & Competencies
- Service-oriented, able to work effectively with stakeholders, boards, committees, and colleagues.
- Demonstrates a high degree of autonomy, initiative, and sound judgment in daily work.
- Strong knowledge of privacy legislation, with a commitment to discretion and confidentiality in all interactions.
- Strong written communication for legal analysis, procedural guidance and crafting persuasive emails.
- Ability to effectively anticipate needs, prioritize work make informed decisions without detailed direction.
- Demonstrates a team-oriented mindset, willingly stepping in to support colleagues and organizational priorities as needed to ensure work is completed effectively and on time.
- Strong attention to detail and commitment to accuracy.
- Skilled at managing competing priorities and resolving issues proactively.
- Ability to build strong, professional relationships with stakeholders at all levels.
- Maintains professionalism, diplomacy, and composure in a dynamic environment.
WHAT WE OFFER
- Comprehensive benefits package, including health and dental.
- Generous health and wellness spending account.
- Secure your future with up to 7% RRSP employer matching.
- Generous vacation time, starting at three weeks plus three-day December closure.
- Possibility for up to one hybrid work day per week once probation is completed.
- Additional employee discounts and perks available.
Eligibility based on employment status.
HOW TO APPLY
If you are passionate about supporting effective leadership and governance, and enjoy building relationships with internal and external stakeholders, we encourage you to apply and contribute to the effective regulation of Alberta’s insurance industry. Please apply here with your resume and cover letter.
This competition will remain open until July 3, 2026.
AIC thanks all candidates for their interest. We value the time and efforts candidates put into their application and we commit to responding to all candidates and letting know the status of their application.
AIC is committed to promoting equity and diversity, and to creating a work environment that is respectful, inclusive, and free from barriers.
Pay: $72,900.00-$85,700.00 per year
Work Location: In person
