Location:
Calgary, AB, CA
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Job Requisition Id: 201553
Business Function: Administrative Support
Primary City: Calgary
Other Location(s):
Province: Alberta
Employment Type: Full-Time
Employment Status: Permanent
Language Requirement: English Essential
Employee Class and Level: CPXMA01
Number of Vacancies 1
Job Closing Date (YYYY-MM-DD): 2026/07/02
Job Description
The Administrative Coordinator provides comprehensive administrative support for the efficient operation of the Director’s organization, and serves as an information and communications resource with employees, union representatives, customers and local, regional and national management at Canada Post.
Job Responsibilities
Below are the main job requirements and responsibilities for the Administrative Coordinator.
Works in partnership with other members of the team. Ensures the timely and effective delivery of key activities by determining the delivery schedule, preparing materials, maintaining a timeline and follow-up with key stakeholders. Activities include, but are not limited to leave calendars, SAP entries, presidential correspondence, and Ombudsman requests.
Exercises delegated authority managing the Director’s email account. Opens, sorts, prioritizes, manages electronic file folders, and responds to general inquiries and requests from staff. Redirects emails and/or incoming correspondence requiring specific staff expertise for response.
Creates meeting and project calendars for the Director, including coordinating master scheduling by receiving and reviewing scheduling requests, managing calendars, setting up appointments, scheduling meetings, and identifying potential conflicts.
Maintains an up-to-date master filing system (electronically and/or manual) for the office, including correspondence, invoice payments, leave records, expense reimbursements, and general information for archiving and retrieval
Makes travel arrangements for the Director and/or other team members. Prepares advance itineraries and post-travel expense reports. May help to prepare briefing material, as applicable.
Job Responsibilities (continued)
Assists with the management of the office budget including accounting, record keeping and reporting. Purchases primary office supplies and confirms receipt of goods. Reviews all expense claims and certifies selected items adhere to the corporate chart-of-account information. Prepares reports for payment authorization,.
Manages the Director’s support needs assisting with email and written communications. Provides office coverage, including such tasks as answering telephones, greeting visitors, copying, faxing, processing claims for payment and maintaining a master filing system.
Coordinates all activities and documentation for Director-driven meetings, conference calls and regional conferences. Prepares agendas, arranges for and communicates logistics, and as required, prepares and distributes minutes, including follow-up with appropriate leads on outstanding action items. Organizes meeting requirements such as conference rooms, catering, audio and visual equipment and other requirements.
Engages in work assignments designed to challenge and increase understanding of the organization. Participates in training and professional development opportunities to enhance effectiveness and increase knowledge. As required, provides on-the-job training and orientation to new staff.
Prepares, undertakes and assumes responsibility for special projects as requested by the functional head, in accordance with management’s needs.
Qualifications
Education
Completion of secondary school according to provincial standards or equivalent (GED) is required.
Completion of post-secondary (College/University) courses may be required.
Experience
No previous work experience is required.
Other Candidate Requirements
Knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint and Access.
Ability to work with general equipment such as desktops, fax machines, photocopiers, scanners, video conferencing and telephone systems.
Excellent writing skills.
Strong organizational, prioritization and time-management skills.
Ability to work in an environment with tight and often unpredictable and/or conflicting deadlines.
Other Information
Canada Post’s values and behaviours
Our Values - Trust, Respect and Deliver represent our fundamental promise to ourselves, our expectations of one and another and our shared duty to our country.
Our behaviours – Make the call, Know the destination, Deliver for others, Ignite our pride; embody our values, bringing them to life and guiding our actions.
We’re committed to living these values and practicing these behaviours every day. Learn more about the values and behaviours by visiting the Canada Post website.
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Canada Post’s values and behaviours
Our Values - Trust, Respect and Deliver represent our fundamental promise to ourselves, our expectations of one and another and our shared duty to our country.
Our behaviours – Make the call, Know the destination, Deliver for others, Ignite our pride; embody our values, bringing them to life and guiding our actions.
We’re committed to living these values and practicing these behaviours every day. Learn more about the values and behaviours by visiting the Canada Post website.
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All qualified candidates will be considered however preference will be given to Indigenous People (First Nations, Metis or Inuit) or Persons with disabilities. This is a special measure employment equity initiative and candidates from this group who wish to qualify for preferential consideration must self-identify.
Accessibility
Canada Post is committed to fostering an equitable, respectful, and caring workplace where everyone is welcome and has equal opportunity, where diversity is valued and celebrated and where we work together to remove barriers and promote accessibility. If you are contacted regarding a job opportunity, please advise if you require an accommodation. All information received in relation to accommodation will be kept confidential.
Employment Equity
Canada Post is committed to creating a safe workplace that embraces and celebrates everyone. We are committed to employment equity and encourage applications from Indigenous Peoples, Persons with disabilities, Members of visible minorities, and Women.
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation. Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.
Information on our Equity, diversity & inclusion national strategy and our Indigenous reconciliation strategy can be found at the following links:
Equity, diversity and inclusion
Indigenous reconciliation strategy
Conflict of interest
A conflict of interest is when an employee’s interests (personal, financial or business) or relationships (family or close personal relationships) interfere, or appear to interfere, with the interests of Canada Post. To know if a conflict exists, please refer to the Canada Post's code of conduct.
Safety Sensitive positions
This position may be considered a Safety Sensitive position. For additional information please refer to Canada Post's substance use policy.
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