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Executive Assistant (14-Month Contract)
Green Infrastructure Partners —Markham, ON
- $90,000–$105,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
3h
SAP Data Lead/Manager
EY —Toronto, ON
- $99,000–$149,000 a year
- Computer Science
- Finance
- Master's degree
- Dental care
- Paid time off
Plant Operator/Opérateur d'usine
The Scotts Miracle-Gro Company —Saint Margarets, NB
- Weekends as needed
- Basic math
- Forklift
Technical Development Research Officer (Database and Dashboard)
NORDIK Institute —Sault Ste. Marie, ON
- $45,000 a year
- Full-time
- Computer Science
- DevOps
- Master's degree
Quick apply
10d
Geotechnical Engineer
EnGlobe Corp. —Etobicoke, ON
- Engineering
- Master's degree
- Bachelor's
Forklift Operator
SureCold Refrigerated Storage —Surrey, BC
- $20 an hour
- Overtime
- Microsoft Excel
- Heavy lifting
- Basic math
- Dental care
- Vision care
Quick apply
9d
CNC Machine Operator
Russel Metals Inc —Red Deer, AB
- English
- Forklift
- High school diploma or GED
- Profit sharing
Quick apply
1d
Sidney Spit Ferry Captain
Sidney Whale Watching —Sidney, BC
- $40–$50 an hour
- Overtime
- Supervising experience
- First Aid Certification
- In-person
Quick apply
Relief Wastewater Treatment Operator
Dessert Holdings Inc. —London, ON
- $25.57–$28.42 an hour
- Full-time
- Heavy lifting
- Sanitation
- Manufacturing
- Paid sick leave
Quick apply
2d
Coopérative d'innovation et de prototypage
Ericsson —Montréal, QC
- Full-time
- Bilingual
- Doctoral degree
- Computer Science
10d
Truck Driver
AQUATRANS DISTRIBUTORS INC —Nanaimo, BC
- $29 an hour
- Overtime
- Tractor-trailer
- Dental care
- Vision care
Quick apply
Warehouse Acceptance Agent
BBE Expediting Ltd —Edmonton International Airport, AB
- $19 an hour
- Full-time
- Microsoft Excel
- Microsoft Outlook
- Forklift
Quick apply
PIT Operator
The Scotts Miracle-Gro Company —L'orignal, ON
- Weekends as needed
- Heavy equipment operation
- Basic math
- Forklift
Dishwasher
The Dunes Golf and Winter Club —Grande Prairie County No. 1, AB
- $15–$17 an hour
- Part-time
- Sanitation
- Master's degree
- Cleaning
- Store discount
Quick apply
13d
PLANIFICATEUR(TRICE) DE PROJET / PROJECT PLANNER
Gold Fields Windfall —Montréal, QC
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
8d
Education Assistant
Penticton Indian Band —Penticton, BC
- $24–$31 an hour
- Full-time
- High school diploma or GED
- Working with children
- First Aid Certification
- Dental care
- Vision care
Quick apply
4d
Driver Class 1
CMP Advanced Mechanical Solutions —Châteauguay, QC
- $27–$32 an hour
- Bilingual
- English
- Forklift
- Wellness program
- Dental care
Quick apply
RQ10574 - Sr. Software Developer - ETL
Source Code —Toronto, ON
- Full-time
- Azure
- Oracle
- Data analysis skills
Quick apply
Senior Geotechnical Engineer
EnGlobe Corp. —Kitchener, ON
- Engineering
- Master's degree
- Bachelor's
Opérateur de PIT / PIT Operator
The Scotts Miracle-Gro Company —L'orignal, ON
- Weekends as needed
- Heavy equipment operation
- Basic math
- Forklift
Customer Loader - Lumber Yard
Kelowna Home Hardware Building Centre —Kelowna, BC
- $18.37 an hour
- Full-time
- Heavy lifting
- Forklift
- High school diploma or GED
- Store discount
- Dental care
Quick apply
14d
Driver/Operator Class 3
AUSTIN POWDER LTD. —Courtenay, BC
- Full-time
- Heavy lifting
- High school diploma or GED
- Home daily
Quick apply
3d
Captain (Master 500 GT)
The People People —Canada
- From $850 a day
- Seasonal
- Remote
- Research
- First Aid Certification
- Leadership
Quick apply
8d
Senior Software Engineer, Data Product - Canada
TRM Labs —Canada
- $190,000–$220,000 a year
- Full-time
- Remote
- Computer Science
- SQL
- Bachelor's
Quick apply

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Executive Assistant (14-Month Contract)
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Executive Assistant (14-Month Contract)

Green Infrastructure Partners
Markham, ON

Apply Now

Job details

Full-time
3 hours ago

Skills

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
JD Edwards
Procurement
Microsoft Office
Administrative experience
Supervising experience
Communication skills

Full job description

Come help build the future, where our work makes the world work!

SUMMARY

Reporting to the Chief Operating Officer (COO), the Executive Assistant serves as the principal administrative partner and operational gatekeeper driving C-suite efficiency and corporate culture. This role plays a critical part in the Executive Leadership Team (ELT) ecosystem and works closely with internal department heads, cross-functional VPs, and external partners. We are seeking an elite, high-initiative professional who operates with predictive foresight demonstrating exceptional resourcefulness in a fast-paced environment. You will manage complex C-suite logistics and corporate governance workflows while exercising full project ownership over head office operations, vendor relationships, and high-profile annual corporate events.

PRIMARY SCOPE OF ROLE

C-SUITE SUPPORT, GOVERNANCE & FISCAL ADMINISTRATION

Drive execution of intensive calendar management, complex travel itineraries, and logistical schedules for the COO and designated high-priority ELT members.
Own end-to-end delivery of monthly Executive Leadership Team and quarterly Board of Directors meeting coordination, including template-driven agenda curation, virtual/in-person technology checks, catering, and venue dinner bookings.
Ensure compliance and alignment with internal financial guidelines by managing, reviewing, and routing high-level invoice approvals and purchase orders across corporate divisions.
Analyze and reconcile personal and company credit card expenses monthly, consolidating statements and executing timely submissions through the JD Edwards (JDE) system.
Manage the weekly compilation, tracking, and signature routing of surety bonds and related documentation.

CORPORATE OFFICE OPERATIONS & VENDOR MANAGEMENT

Lead the day-to-day operations of the Corporate Office Services team, establishing workload priorities to maintain a high-functioning, professional corporate headquarters.
Partner with cross-functional teams (Legal, Finance, Procurement) to execute building maintenance contracts, coordinate workplace seating allocations, and support office renovations or space configurations.
Manage ongoing administrative and facility oversight for the onsite corporate café, acting as the primary vendor liaison to maintain service standards and coordinate preventative appliance maintenance.
Oversee the logistics, catering requirements, and corporate distribution of premium client hospitality assets, including seasonal stadium suites and loge seating.

PROJECT MANAGEMENT OF CORPORATE EVENTS & CULTURE PROGRAMMING

Own the project timeline, budget framework, and full strategic execution of the annual Charity Golf Tournament, managing course venue contracts, sponsorship tiers, and executive pairing matrixes.
Develop site plans, vendor loading schedules, catering menus, and employee RSVP tracking for large-scale, head-office culture events.
Create and execute a year-round corporate engagement and wellness calendar to enrich workplace culture.
Support leadership decision-making by tracking project milestones, managing real-time spend against approved event budgets, and compiling post-event financial summaries for senior executives.

AD-HOC LOGISTICAL RISK MITIGATION

Ensure seamless day-of business activities by proactively identifying and resolving schedule conflicts, meeting changes, and operational bottleneck points before they impact execution.
Mitigate corporate liability by ensuring all external event vendors, entertainment partners, and facility suppliers maintain up-to-date insurance and compliance documentation.
Maintain pristine record-keeping, master player registries, sponsorship tracking decks, and office services procurement data.

POSITION REQUIREMENTS

5+ years of experience providing administrative support to C-Suite or Executive-level leaders.
Proven track record of strong initiative and a "go-getter" mindset, with a demonstrated ability to work autonomously, manage shifting priorities, and drive projects forward independently
Prior experience supervising or managing a functional corporate office services or facilities team
Experience in large-scale corporate event planning, multi-layered vendor negotiations, and project timeline management.
Strong understanding of corporate financial administration, including managing invoices, processing purchase orders (POs), coding expenses, and utilizing ERP systems like JD Edwards (JDE).
Advanced proficiency across the Microsoft Office Suite (Excel, Word, PowerPoint).
Exceptional written and verbal communication style with an ability to interface professionally with a Board of Directors, executive heads, and external stakeholders.

WHAT WE OFFER

Expected Base Salary: $90,000 - $105,000 per year. The actual base salary will depend on several factors including experience, qualifications, internal equity, work location and market expectations.
Comprehensive group benefits program.
Career growth and advancement opportunities.

Disclaimers

Artificial Intelligence (AI) Disclosure: AI tools are not used in the screening or assessment of applicants for this position.

Vacancy Status: This posting is for an existing job vacancy.

GIP does not accept unsolicited resumes from external recruiters or agencies. We only work with approved partners directly engaged by our Human Resources team for specific searches. Unsolicited submissions will not be eligible for placement fees.

We thank you for your interest. Only those selected for an interview will be contacted.

Green Infrastructure Partners Inc. “GIP”, is an equal opportunity employer and encourages women, Indigenous peoples, persons with disabilities and members of visible minorities to apply. We seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences. GIP will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.

Apply Now

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