Company Bio
Ross Memorial Hospital (RMH) is an active, acute-care community hospital located in the heart of the City of Kawartha Lakes. Among our acute and continuing care services, our team cares for 45,000 patients per year in the 24/7/365 emergency department, provides orthopedics and ophthalmology, operates a dialysis unit, and is renowned for its mental health programs and restorative seniors care. The Ross family takes pride in providing compassionate, quality patient care.
Position Summary
Reporting to the Manager, Finance & Administration, the Foundation Assistant provides support to the Foundation team to ensure smooth and effective day-to-day operation of the Foundation including reception and answering and directing general calls, emails and inquiries.
The Foundation Assistant also provides support for Foundation meetings, donation processing and financial functions of the Foundation including processing, receipting and acknowledgement of donations.
This role is based on-site at Ross Memorial Hospital in Lindsay, Ontario.
The RMH Foundation is currently seeking a Full-Time Administrative Assistant to join their team.
Effective July 6, 2026
Throughout the course of your duties you will:
- Organize, schedule, book meetings, and track attendance and quorum.
- Book meeting rooms and venues.
- Arrange for refreshments and catering, and the set-up and tear-down.
- Responsible for meeting room set-up, logistics and presentation requirements, including supplies, tools, and electronics.
- Prepare and distribute meeting reminders, agendas, minutes and support documentation for meetings in collaboration with the CEO, Board members or other Foundation staff.
- Attend meetings to record minutes; prepare, distribute and maintain meeting records.
- Track bring forward business items for upcoming meetings.
- Support the gift processing function in the Foundation.
- Liaise with donors, volunteers and staff to ensure accurate processing.
- Work in the Raiser’s Edge database: data-entry, posting gifts, receipting, and acknowledging donations in a timely fashion and setting up templates.
- Provide Raiser’s Edge reporting and query as requested and update Raiser’s Edge database records on an ongoing basis.
- Assist the Manager, Finance & Administration with bank deposit preparation and reporting as required.
- Distribute ongoing donor and fundraising correspondence including gift recognition, tribute giving notifications, pledge reminders, and special events materials.
- Maintain and follow all office procedures.
- Prepare orders for office supplies, stationery, and materials and inventory supplies.
- Produce and update external and internal Foundation forms and maintain central inventory or forms.
- Responsible for reception (email, phone and walk-in) and greeting the public, including those who present in the hospital Main Lobby.
- Prepare, collect and sort the incoming and outgoing mail.
- File and maintain correspondence.
The above duties and responsibilities are not to be considered all inclusive. You may be requested to complete other duties in the interest of the efficient operations of the RMH Foundation.
Department/Unit/Program Description
Throughout Ross Memorial Hospital, people work hard at work worth doing – at the patients’ bedside, in the clinics and exam areas, and in the support services. The Ross Memorial Hospital Foundation supports this life-saving work, partnering with donors and the community to fund critical hospital needs that enable the best possible care for patients in Kawartha Lakes. If you are a person who cares about others and you are inspired to help, you may be a good fit on the Foundation team!
As a large community hospital serving 100,000 residents plus seasonal visitors, RMH depends on the support of our donors to help fund medical equipment, capital projects and education – needs that are not covered by government funding.
Currently in the largest capital campaign in Ross Memorial’s history, the RMH Foundation is encouraging community support for critical facilities, technology and medical equipment needs to ensure the best possible care is available to our rapidly growing community. From doctors to donors, nurses to neighbours, students to seniors, we can all play a role in exceptional patient care. WE ARE THE ROSS.
Essential Qualifications
- A minimum of two years post-secondary education in administration or other related field of study.
- Experience in a fast-paced office setting.
- Capability in Raisers’ Edge/Blackbaud software is an asset; however, training will be provided.
- Above average word-processing abilities include database and spreadsheet software preferably with strong working knowledge of Microsoft 365, MS Word, Excel, Outlook, Power Point, and SharePoint.
- Proficient in the use of the Internet and E-mail.
- Digital content and social media experience is an asset.
- A passion for RMH and RMH Foundation and healthcare philanthropy.
- Attention to detail and absolute commitment to accuracy.
- Effective and collaborative team player, sharing information freely, working as a team player to achieve overall goals.
- Good interpersonal skills; adept at building relationships.
- Well organized, flexible and able to effectively juggle multiple priorities effectively under tight timelines.
- High level of professionalism and credibility as a RMH Foundation representative.
- Creative, innovative and resourceful.
- Sense of humour, energetic and positive attitude.
- Results oriented, self-directed with a drive to succeed and to support success.
- Complete confidentiality and discretion, tact, poise, and sound judgment.
- Will submit a criminal reference check upon hire, and as requested.
- Must be able to fulfill the physical requirements of the job, as per the current Physical Demands Analysis.
Hours of Work
- Normal working hours are 8:00 am – 4:00 pm, Monday to Friday.
- Flex hour policy in place to maintain 37.5 hours per week.
- Shifts and hours may change according to departmental requirements. Willingness to work some early morning or evening hours required for meetings, events and extra workload.
Employment Equity
Ross Memorial Hospital Foundation is committed to meeting the needs of persons with disabilities. Accommodation will be provided throughout the hiring process at the request of the applicant.
Employees must meet expectations for appropriate, respectful and professional conduct, as set out in the RMH Foundation Code of Conduct.
