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Executive Administrative Assistant - Invitation Project

Christian Career
Langley, BC

Quick apply

Job details

Full-time
5 hours ago

Skills

Google Docs
Post-secondary education
Filing
Accounting
Payroll
Communication skills

Full job description

Executive Administrative Assistant - Invitation Project

THE PROJECT

We are building a subscription-based coaching platform for relational evangelism. Designed to inspire and equip ordinary Christians to connect with and pray for up to five non-Christians in their sphere of influence, helping them discover Jesus. Everything we create is grounded in Scripture, shaped by grace, and built to honour the journey of every person our users reach. We're a small, passionate team in an early and exciting season of building, and we're looking for someone who wants to be part of something meaningful from the ground up.

THE POSITION

We are looking for an Executive Administrative Assistant who is organized, proactive, and energized by bringing order to a growing organization. This role sits at the center of our operations, supporting our Founder directly on company-building priorities, while also managing the day-to-day administrative needs that keep our team running well.

The candidate will be the person who makes sure things don't fall through the cracks: tracking what needs to happen, following up with the right people, keeping files clean, and turning rough notes into polished documents.

This is a full-time position based in the Metro Vancouver / Surrey area.

RESPONSIBILITIES

Leadership Team Support

Provide administrative support to the Founder, Product Manager, and Production Manager — scheduling, correspondence, document preparation, and coordinating with external parties
Manage calendars and meeting logistics across the leadership team
Take and distribute meeting notes and summaries
Track action items and follow-ups on behalf of the team
Handle administrative tasks that pull leadership away from their core work

Operations & Administration

Own and maintain digital filing systems across the organization
Track contractor agreements and ensure all paperwork is complete and properly filed
Monitor contractor payment schedules and outstanding invoices
Manage payroll administration through platforms such as Payworks
Support onboarding and offboarding of team members and contractors
Maintain a shared calendar of key deadlines: payments, renewals, filings, and deliverables
Turn rough notes, verbal input, and drafts into polished, ready-to-use documents

QUALIFICATIONS AND SKILLS REQUIRED

Must be a dedicated Christian and willing to sign a statement of faith
Willingness to sign a non-disclosure, non-compete agreement.
Post-secondary education or equivalent professional experience
Strong proficiency with Google Workspace (Drive, Docs, Sheets, Calendar, Gmail)
Experience with (or ability to quickly learn) payroll platforms (e.g., Payworks), project management tools (e.g., Monday.com), and document management systems
Exceptional attention to detail and follow-through
Strong written and verbal communication skills; able to draft polished documents and correspondence with minimal direction
Comfortable managing shifting priorities without losing track of what matters
Discreet and trustworthy with confidential information
Self-directed; notices what needs doing and takes initiative without being asked
Basic bookkeeping knowledge or familiarity with accounting workflows an asset
Experience in a startup or early-stage organization is an asset

COMPENSATION:

Salary $60,000 - $65,000 Annually

Quick apply

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executive assistant jobs in null, bc

Executive Administrative Assistant - Invitation Project

S2627-085 - Continuing Senior Administrative Assistant

Executive Assistant - Economic Development

Executive Assistant

Personal Assistant to Director

Administrative Assistant / Executive Assistant

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I want to receive the latest job alerts for executive assistant in null, bc

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