Description
Bio-medical Engineering in the Schulich School of Engineering invites applications for a Research Coordinator. This Full-time Fixed Term position is for approximately 12 months (based on length of grant funding), with the possibility of extension.
The Healthy City Lab in the Schulich School of Engineering studies mobility, function, and cognitive aging in older adults using digital sensing, wearable and in-vehicle technologies, and machine learning. Research involves older adults and individuals with cognitive impairment, and is conducted across multiple concurrent studies and partner sites.
This position reports to the Principal Investigator and Director of the Healthy City Lab. It coordinates the day-to-day execution of multiple research studies and provides functional guidance to research assistants, students, and trainees, without formal supervisory authority. Given the nature of research, there may be fluctuations in workload. For instance, there could be increased demands during participant recruitment, data collection periods, or when approaching deadlines for report submissions or presentations.
Summary of Key Responsibilities (job functions include but are not limited to):
Research Program and Study Coordination
- Coordinates research studies on everyday driving, gait, and community mobility as digital markers of functional and cognitive change in aging, dementia, Alzheimer's disease, and related conditions
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Coordinates interdisciplinary research teams, collaborators, clinical partners, trainees, and project stakeholders across multiple sites
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Develops and maintains study timelines, workplans, recruitment trackers, visit schedules, and close-out plans
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Supports study start-up activities, including feasibility review, study file creation, site readiness, delegation documentation, onboarding, and study activation
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Supports protocol development, review, and implementation to ensure study activities are clear, feasible, and aligned with participant safety and data integrity requirements
Ethics, Regulatory, and Institutional Approvals
- Prepares, submits, and maintains ethics applications, amendments, renewals, closures, reportable events, and related documentation
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Obtains and maintains required institutional, departmental, and study approvals, and supports data-sharing and collaborator agreements across partner sites
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Ensures study activities are conducted in accordance with approved protocols, REB approvals, consent documents, institutional requirements, and privacy/confidentiality obligations
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Maintains compliance with TCPS2 and Good Clinical Practice standards, and supports data governance for wearable, GPS, in-vehicle, and other sensor-based data
Participant Recruitment, Consent, and Follow-Up
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Coordinates participant recruitment, screening, eligibility review, enrollment, consent workflows, study visits, and follow-up
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Communicates with older adults, individuals with cognitive impairment, caregivers, family members, clinical staff, and research participants in a clear, respectful, non-coercive, and culturally sensitive manner
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Supports participant privacy, confidentiality, dignity, safety, and welfare throughout the study lifecycle
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Coordinates study assessments, questionnaires, clinical and behavioural data collection, follow-up reminders, and device and sensor data collection as required by the protocol
Team Training, Mentorship, and Professional Development
- Acts as a resource for research assistants, students, trainees, and collaborators
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Trains, mentors, and provides functional guidance to junior research staff and trainees in study procedures, documentation standards, participant communication, ethics compliance, and data quality expectations
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Supports onboarding and training documentation for study team members, including TCPS2, GCP, protocol-specific, system-specific, and role-specific training
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Pursues relevant professional development, continuing education, and self-directed learning to maintain and strengthen research knowledge and skills
Research Administration and Project Support
- Provides administrative support to the Principal Investigator for study planning, project coordination, documentation, scheduling, and research team communication
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Supports accurate documentation, timely communication, and organized research files to enable continuity across projects
Qualifications / Requirements:
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Bachelor's degree in engineering, neuroscience, kinesiology, psychology, public health, or a related field required; Master's degree preferred.
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Minimum 2 years of progressively responsible research experience required, ideally in clinical, community-based, or aging/cognitive health research; a combination of education, training, and experience will be considered.
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Current or recent TCPS2 (Course on Research Ethics) and Good Clinical Practice (GCP) training required, or completion within the first months of employment.
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Strong knowledge of University of Calgary research policies and processes, including research ethics, IRISS, and research finance and approval pathways.
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Strong knowledge of TCPS2, privacy and confidentiality obligations, informed consent, participant protection, and protocol compliance.
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Demonstrated experience preparing and maintaining research ethics (REB) submissions, amendments, renewals, reportable events, and study close-out documentation.
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Demonstrated experience coordinating participant recruitment, screening, consent, follow-up, study visits, data collection, and retention activities.
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Experience developing study timelines, managing deadlines, monitoring deliverables, and supporting study close-out.
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Demonstrated experience working with older adults, individuals with cognitive impairment, patients, or caregivers are strongly preferred.
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Experience with digital health technologies (e.g., wearable sensors, mobile applications, GPS, or in-vehicle data-collection systems) is an asset.
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Experience with REDCap, Qualtrics, Python, or similar research and data tools is an asset.
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Experience training, mentoring, or supporting research assistants, students, trainees, or volunteers.
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Excellent written and verbal communication skills.
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Excellent organizational, analytical, problem-solving, and prioritization skills.
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Demonstrated ability to work independently with minimal supervision while maintaining timely communication with the Principal Investigator and research team.
Application Deadline: July 17, 2026
We would like to thank all applicants in advance for submitting their resumes. Please note, only those candidates chosen to continue on through the selection process will be contacted.
This position is part of the AUPE bargaining unit, and falls under the Specialist / Advisor Job Family, Phase 2.
For a listing of all management and staff opportunities at the University of Calgary, view our Management and Staff Careers website.
About the University of Calgary
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded in 1966, its 36,000 students experience an innovative learning environment, made rich by research, hands-on experiences and entrepreneurial thinking. It is Canada's leader in the creation of start-ups. Start something today at the University of Calgary. For more information, visit ucalgary.ca.
The University of Calgary has launched an institution-wide Indigenous Strategy ii' taa'poh'to'p committing to creating a rich, vibrant, and culturally competent campus that welcomes and supports Indigenous Peoples, encourages Indigenous community partnerships, is inclusive of Indigenous perspectives in all that we do.
The university's commitment to the Indigenous Strategy is evident through the oversight of 18 Elders serving on the Circle of Advisors and the many unit-based circles working towards implementation of the strategy including the Faculty Advisory Circle and teams such as the Office of Indigenous Engagement, the Writing Symbols Lodge, and the Indigenous Research Support Team. Many Indigenous-based events and processes are impacting curriculum, programming and polices at the University of Calgary.
As an equitable and inclusive employer, the University of Calgary recognizes that a diverse staff/faculty benefits and enriches the work, learning and research experiences of the entire campus and greater community. We are committed to removing barriers that have been historically encountered by some people in our society. We strive to recruit individuals who will further enhance our diversity and will support their academic and professional success while they are here. In particular, we encourage members of the designated groups (women, Indigenous peoples, persons with disabilities, members of visible/racialized minorities, and diverse sexual orientation and gender identities) to apply. To ensure a fair and equitable assessment, we offer accommodation at any stage during the recruitment process to applicants with disabilities. Questions regarding [diversity] EDI at UCalgary can be sent to the Office of Institutional Commitments ([email protected]) and requests for accommodations can be sent to People & Culture ([email protected]).
Do you have most but not all the qualifications? Research show that women, racialized and visible minorities, and persons with disabilities are less likely to apply for jobs unless they meet every single qualification. At UCalgary we are committed to achieving equitable, diverse, inclusive and accessible employment practices and workplaces and encourage you to apply if you believe you are right for this role.
We encourage all qualified applicants to apply, however preference will be given to Canadian citizens and permanent residents of Canada.
