About Community Healthcaring Kitchener-Waterloo (The Health Centre)
The Health Centre provides a broad range of services aimed at improving the health of individuals and the wider community. Our services include medical and dental care, health promotion, illness prevention and outreach programming. Our expertise and resources are focused on working with those who experience health inequities and barriers to accessing health services. Collaborating as an interdisciplinary team, we provide services and supports that address the social determinants of health including factors and barriers such as poverty, inadequate housing, food insecurity, substance use, language and culture, as well as stigma and social exclusion.
The Health Centre works with the most complex client population served by primary health care professionals within Waterloo Region. Our highly skilled and diverse team works from a strength-based approach with individual clients as well as the broader community. We collaborate with many partner agencies and organizations within Waterloo Region. Our team consists of Family Physicians, Nurse Practitioners, Registered Nurses, Social Workers, Dietitians, Chiropodists, Pharmacists, Psychiatrists, Health Promoters, Community Health Workers, Administrative Staff and Volunteers.
We invite you to consider this opportunity to join our team and contribute to this important work.
The Health Centre is currently recruiting for the following position:
Accounting Coordinator
Full Time, Permanent (1.0FTE) – 37.5 hours per week
Compensation: $52,931.21 - $63,772.45 per annum
Position Summary
As a member of the Finance Team, the Accounting Coordinator performs a variety of accounting functions as assigned, including recording transactions, journal entries, reconciliations and reporting.
Specific Responsibilities:
Revenue Management
- Process and maintain records of all revenue received, such as Ministry of Health, Ontario Health Association, funding agencies and partners, donations and accounts receivable.
- Prepare reports and invoices for funders, as assigned.
- Prepare and record bank deposits.
Financial Accounting
- Process accounts payable and expense reports: ensure coding is consistent with budget and follow up on discrepancies with other staff as required.
- Process cheques & EFT’s and coordinate with the signing officers.
- Process accounts receivable.
- Prepare AR statements, aged receivable reports and maintain allowance for doubtful accounts.
- Prepared adjustments and journal entries as required.
- Perform account reconciliations, as, as assigned.
- Maintain and reconcile general petty cash. Reconcile staff program floats and petty cash.
- Maintain Chart of Accounts.
Reporting
- Prepare internal financial statements, balance sheets and other reports, as assigned.
- Prepare working papers for the annual audit.
- Prepare statutory reports such as HST Rebate and others as required.
- Download payroll journal entry and import to General Ledger.
Payroll
- Act as back up for HR & Payroll Assistant when required to prepare payroll submission as directed by the Finance Manager, including:
- Compile time sheets and review for completeness and Enter all Payroll data (earnings and deductions) and attendance data for salaried and hourly employees.
- Prepare electronic payroll file for approval.
- Process data to the external payroll provider.
- Download payroll journal entry and import to General Ledger.
Additional Responsibilities
- Maintain financial files and records.
- Make recommendations to management for the development and/or revision of policies and procedures.
- As a Student Supervisor, provide orientation, ongoing support, coaching and monitoring in order to meet the requirements of the Health Centre and of the educational institution.
- As a Volunteer Supervisor, provide support, training, monitoring and on-going communication as needed for the volunteer to successfully fulfill their position description.
- Work during both regular and extended hours (evenings/weekends) and to be determined by the Health Centre.
- Participate in team and staff meetings and other meetings and committee work as appropriate to support both service delivery and organizational goals.
- Collect, analyze and report on data and relevant information and participate in research as determined by the Health Centre.
- Contribute to the Health Centre's practices of hiring, orienting and training of
- Work individually and collaboratively in the development and implementation of quality improvement initiatives and activities.
- Work in a manner that preserves privacy and confidentiality.
- Work in a manner that ensures client safety and minimizes risk to clients, volunteers and the Health Centre.
- Work in a manner consistent with the Health Centre’s Vision, Mission and Guiding Principles.
- Work in a manner that demonstrates self-reflection and personal accountability for work performance.
- Adhere to all CHCKW policies.
- Maintain a valid driver’s license, access to a reliable personal vehicle and adequate insurance for work-related travel in accordance with CHKW policy.
- Work in a manner consistent with the Health Centre’s policy and commitment to Diversity, Equity and Inclusion in all processes and practices.
- Participate in research as determined by the Health Centre.
- Adhere to appropriate infection control practices, including immunizations.
- Perform any other duties as assigned by your supervisor.
Accountability
The position is accountable to the Finance Manager
Qualifications
- Post-secondary diploma or certificate in accounting.
- Minimum of two years of experience performing full cycle accounting up to and including trial balance, preferably in a non-profit setting.
- Experience preparing financial reports, forecasts and government filings.
- Minimum of one year of experience utilizing Microsoft Dynamics Great Plains accounting software.
- Experience in a non-profit and fund accounting environment is an asset.
- Knowledge of Canadian payroll practices and experience with electronic payroll is an asset.
- Proficiency in the use of a personal computer and software programs including Microsoft Office, email, and internet.
- Experience with OHRS is an asset.
- Excellent organizational and time-management skills.
- Demonstrated ability to communicate effectively in English, both written and verbally.
- Ability to work independently as well as an effective member of an interdisciplinary team.
- Ability to work collaboratively.
- Ability to maintain strict confidentiality.
- Experience working sensitively with culturally and economically diverse populations.
- Ability to obtain a Police Vulnerable Sector Check satisfactory to the Health Centre.
- 2-Factor Authentication for Outlook is App based (Microsoft Authenticator Application) and used to ensure the security of our online accounts. 2-FA requires the use of a personal mobile device with a recent operating system.
Hours:
37.5 Hours per week
Monday/Tuesday/Thursday 9am-5pm
Wednesday 9am – 5pm or 12 pm – 8pm based on clinic requirements
Fridays 8am – 4pm or 9am – 5pm
Benefit package:
- Paid Vacation Leave: 3 weeks to start; 4 weeks after 1 year
- Defined Benefit Pension Plan (through HOOPP)
- Extended health and dental insurance
- Life, Accidental Death, and Long-Term Disability insurance
- Employee Assistance Plan
Application Deadline: June 30th, 2026
The Health Centre values the diversity of its staff and welcomes applications from people of all races, ethnicity, religions, culture, sexual orientation, gender identity and those with disabilities.
Individuals with a disability requiring accommodation during the application and/or the interview process should advise the recruitment contact noted above so that suitable arrangements can be made.
Personal information submitted will only be used for the purposes of this recruitment process.
We appreciate all expressions of interest; however, only those selected for an interview will be contacted. This job posting is for an open position.
