Backwoods Security Services Ltd. is an Alberta-based security and protective services provider owned by the Alexis Nakota Sioux Nation. We are part of the larger family of Backwoods Energy Services, which prides itself in its ability to execute on oil & gas projects in a safe, cost effective and timely manner. This culture is the basis on which our security company has been built, and is reinforced by our security management team, which consists of senior professionals who have managed security requirements for major projects and organizations throughout Alberta. With our access to highly experienced Indigenous security guards, Backwoods Security Services offers top-tier security execution while creating a positive socio-economic impact within Indigenous communities.
The Site Training & Orientation Coordinator is based at the client site and is responsible for delivering the client’s site orientation, training, and access requirements for employees, contractors, and visitors. This role supports safe and compliant site entry by confirming that individuals meet all required qualifications, training, documentation, and fit-for-work requirements before accessing active work areas.
The successful candidate brings practical industrial site experience, confidence delivering training to groups, strong attention to detail, and the ability to follow client procedures with consistency and professionalism. This role also requires accurate administration of training records, badging profiles, entry documentation, and compliance information using Microsoft applications and client site security systems.
- Facilitate site orientation and indoctrination sessions for new hires, contractors, subcontractors, and other site entrants.
- Issue site access badges to employees, contractors, and approved site entrants after verifying required documentation, training, certifications, and entry requirements.
- Build and maintain accurate profiles in the security badging system, including access levels, expiry dates, restrictions, and required updates.
- Monitor badge compliance and follow site procedures when access must be delayed, restricted, suspended, or escalated.
- Identify opportunities to improve orientation flow, training scheduling, record accuracy, and the overall onboarding experience.
Safety Training Administration, Coordination & Delivery
- Partner with EH&S, Operations, supervision, security, and client representatives to keep training processes aligned with site requirements.
- Schedule, coordinate, and administer specified EH&S and industrial site training based on site, client, regulatory, and operational needs.
- Deliver or support training and skill checks for equipment and safety programs including overhead crane, aerial work platform, forklift, telehandler, fall protection, gas detection, SCBA, respiratory fit testing, and other site-specific courses.
- Coordinate third-party or specialist training where required and ensure training is completed before individuals are released to work.
- Maintain accurate training matrices, sign-in sheets, records, databases, spreadsheets, and audit-ready documentation.
- Track upcoming expiries, refresher requirements, skill checks, and recurring compliance needs, and communicate gaps to operations and supervision.
- Support reporting for training completion, site access readiness, contractor onboarding, and compliance status.
Initial and/or skill check training delivered and supported may include but is not limited to:
Site Indoctrination- Overhead Crane
- Aerial Work Platform
- Fork Lift
- AOPU Camera & Gas Detector Monitor
- Scott 4.5
- SCBA
- Fall Protection
- Gas Detection I
- Foreman Training
- Respirator & Ear Fit Testing
- CSTS
- Telehandler
- Ladder Cage
- Commentary Drive
- Asbestos Awareness
- BottleWatch
- Insulator AOP
- Tube Fitting Seminar
- Confined Space Attendant
- Flag Person (Traffic Control)
- LAD Saf/Tower Climbing
Site Access & Compliance
- Site access badges are issued only after required entry qualifications, documentation, and training records have been verified.
- Access records, badging profiles, certifications, and expiries are accurate, current, and audit-ready.
- Missing documentation, expired training, and access concerns are identified, communicated, and escalated in a timely manner.
Safety Training Administration, Coordination & Delivery
- Site orientations and required safety training sessions are scheduled, coordinated, and delivered consistently, professionally, and on time.
- Participants understand key site rules, safety expectations, training requirements, and conditions for accessing active work areas.
- Training delivery supports workforce readiness, operational needs, and client compliance requirements without compromising safety standards.
Client, Workforce & Records Support
- New hires, contractors, supervisors, EH&S, Operations, and client representatives receive timely and professional support.
- Training matrices, spreadsheets, databases, reports, and compliance records are maintained with strong attention to detail.
- Records and reports are reliable for audits, incident reviews, mobilizations, contractor onboarding, and ongoing site workforce planning.
Training Facilitation & Communication
- Delivers orientation and training material to groups in a clear, practical, and professional manner.
Adapts communication style to support new workers, contractors, experienced trades, supervisors, and client representatives.
Industrial Site & Safety Awareness
- Understands the expectations, pace, risks, access controls, PPE requirements, and safe work practices of an industrial site environment.
- Recognizes the importance of confirming worker readiness before individuals enter active work areas.
Stakeholder Support
- Works effectively with EH&S, Operations, security, field leadership, contractors, and client representatives while maintaining firm compliance standards.
- Identifies practical improvements that reduce delays, improve record quality, and strengthen the onboarding and training experience.
Compliance
- Verifies training, documentation, and access requirements before issuing badges or supporting site entry.
- Maintains accurate records, checklists, spreadsheets, databases, training matrices, and badging profiles in a fast-paced environment.
Education
- High school diploma or equivalent is required.
- Post-secondary education or certificates in occupational health and safety, industrial training, adult education, security administration, equipment operation, or a related field is considered an asset.
- Train-the-trainer certification, such as Leavitt Machinery Forklift and Manlift Train-the-Trainer, is preferred.
Experience
Minimum 3-5 years of experience in industrial, construction, energy, maintenance, manufacturing, or similar site environment:
- facilitating orientation, safety training, equipment training, onboarding, or compliance sessions for groups is required.
- issuing site access badges, verifying entry requirements, maintaining training records, or supporting contractor onboarding is an asset.
- administering SCBA, respiratory fit testing, gas detection, fall protection, or related EH&S training is preferred.
3-5 years of experience operating or training on machinery such as forklifts, aerial work platforms, telehandlers, or overhead cranes is an asset.
Technical Requirements
- Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, and basic spreadsheet tracking.
- Ability to use and maintain databases, training matrices, sign-in records, certification trackers, and reporting tools.
- Ability to learn and administer site security badging systems, including profile creation, access levels, and expiry tracking.
- Familiarity with industrial EH&S training requirements, equipment skill checks, PPE expectations, and site access processes.
- Strong documentation, filing, recordkeeping, and follow-up skills.
Additional Requirements
- Valid Driver's License
- Ability to report on a daily basis to a client site
- Ability to work around industrial operations, equipment, contractors, and active site conditions.
- Ability to meet and maintain client site access requirements, including client-specific onboarding, clearance, or badging requirements where applicable.
- Commitment to Backwoods values, including safety, integrity, cultural respect, and Indigenous partnership initiatives.
